Key Duties and Responsibilities:
Governance Coordination and Documentation
- Coordinate the planning, scheduling, and
logistics for all YEFFA governance bodies, including the PSG, SAG, and
CCC.
- Prepare and circulate agendas, background
materials, and decision briefs to governance members in advance of
meetings.
- Record, synthesize, and disseminate meeting
minutes, action points, and follow-up trackers to ensure accountability.
- Ensure that governance engagements are
structured, well-documented, and contribute to timely program oversight
and decision-making.
- Support the Director – GYI and YEFFA leadership
in preparing governance presentations and policy briefs for AGRA’s
Executive Team and donors
Decision Tracking and Alignment
- Maintain a governance decision log and follow up
with responsible parties to ensure action items are completed within
deadlines.
- Track progress of resolutions and
recommendations from governance forums to ensure strategic coherence and
delivery alignment.
- Provide monthly governance performance summaries
and updates to the Director – GYI and Head – YEFFA Program Delivery.
- Ensure all governance records and decisions are
archived systematically in AGRA’s shared knowledge repository.
Stakeholder Relations and Coordination
- Liaise with PSG, SAG, and CCC members to ensure
effective participation and communication before and after meetings.
- Serve as the focal point between AGRA
leadership, the Mastercard Foundation, and external partners on all YEFFA
governance issues.
- Coordinate cross-departmental inputs to
governance forums, ensuring inclusivity and alignment with AGRA’s
institutional priorities.
- Support the organization of YEFFA-related
learning events, high-level reviews, and partner roundtables to promote
transparency and shared learning.
- Ensure that governance communications uphold
AGRA’s brand integrity and compliance standards.
Governance Systems and Reporting
- Develop and maintain governance calendars,
reporting templates, and dashboards to visualize decision progress and
accountability metrics.
- Produce periodic reports summarizing governance
engagement outcomes and alignment with program milestones.
- Support the institutionalization of governance
best practices by refining templates, checklists, and documentation
standards.
- Ensure timely preparation of governance-related
reports and briefing notes for AGRA’s management and the Mastercard
Foundation.
- Assist in the coordination of external
governance events, including the Annual YEFFA Learning Summit and mid-year
portfolio reviews.
Key Qualifications and Experience Required:
- Bachelor’s degree in Public Administration,
International Development, Project Management, Political Science, or a
related field.
- Certification in Project Management (PMP) or
Governance and Compliance is an added advantage.
- Minimum of 8 years’ experience in program
governance, coordination, or administration within international
development organizations or donor-funded programs.
- Demonstrated experience in managing
multi-stakeholder governance platforms, program steering committees, or
advisory boards.
- Proven ability to track decisions, prepare
accurate documentation, and maintain governance compliance in complex
environments.
- Experience working with donor-funded
institutions such as the Mastercard Foundation, World Bank, or bilateral
agencies.
- Strong coordination, communication, and
organizational skills with the ability to handle multiple priorities
simultaneously.
- High proficiency in Microsoft Office tools
(Word, Excel, PowerPoint) and digital collaboration platforms (Teams,
SharePoint).
- Demonstrate a strong understanding of governance
structures, decision-making processes, and policy tracking.
- Skilled in planning, scheduling, and managing
cross-functional engagements.
- Must demonstrate excellent writing, synthesis,
and communication skills for high-level reports and briefs.
- Ability to design systems for tracking progress
and maintaining institutional memory.
- Familiarity with governance frameworks within
African agricultural and youth employment programs
How to Apply
