Reporting to the Business Support Manager, the Records Officer will be responsible for guiding Management in the setting up and automation of the records/registry function, the effective and appropriate management of the Sacco’s records from their inception, right through to their eventual disposition. They will provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met.
Responsibilities
- Ensure safe custody of all the Saccos documents.
- Create and maintain database for control and retrieval of documents.
- Ensure and guide on proper handling of all the Saccos documents.
- Ensure proper storage, custody, and preservation of archives.
- Guide in the preparation of a Records Management Policy in line with
the law.
- Attend to document related queries.
- Provide input in the preparation of Sacco’s forms.
- Implement a system to ensure control of document movement.
- Prepare, scan, reassemble and index documents ready for filing.
- Guide on the number of records created and stored, and identify
which records are to be preserved/ disposed for evidential, statutory,
fiscal, research and historical purposes.
- Locate and isolate outdated or unnecessary records ready for
disposition or transfer to the archive according to the Records Management
policy guidelines.
- Modify and streamline the filing systems by appending identification
numbers or codes to the filing index.
- Place materials into storage locations, such as file cabinets,
boxes, bins, or drawers, according to classification and identification.
- Perform general Registry duties such as photocopying, attending to
registry related enquiries, and ensuring the safety and security of the
registry.
- This is not a complete statement of all duties and responsibilities
of this post; you may be required to carry out other duties as directed by
the Supervisor.
Qualifications
Formal
Education:
- Bachelor’s degree in Information Science, Records Management,
Information Technology, Archives and Records management or any other
equivalent qualification from a recognized institution.
- 3 years post graduate records management experience in a reputable
Financial Institution.
- Must have demonstrable working Knowledge of a DMS solutions
- Possess working knowledge of computerized office applications.
- Be a current registered member of at least one related Professional
body.
- Demonstrate good communication and interpersonal skills.
- Excellent organizing skills.
- Demonstrated integrity and professional competence.
- Must be a team player.
- Ability to work under pressure.
- A proficient and forward-thinking Individual
- Analytical with a hands-on approach to monotonous tasks.
- Self-driven and results oriented.
- Problem solving skills
Experience
required
- Have a minimum of three years’ practical experience in a financial
institution.
How to Apply
Deadline;
Saturday 21st February
2026
