The role holder will ensure cost-effective, transparent, and timely procurement of goods and services in full compliance with the company policies, and best practices, while providing efficient administrative and facilities support that enables seamless operations across all departments.
Key Responsibilities
Procurement
Execution
- Process purchase requisitions, prepare LPOs, and
expedite deliveries.
- Ensure all procurement documentation is
complete, accurate, and properly archived.
- Verify quality, quantity, and specifications of
goods/services received before payment processing.
- Manage framework agreements and blanket purchase
orders for recurring items.
Compliance & Record Keeping
- Ensure all procurement transactions comply with
internal procurement policy, IRA guidelines and relevant tax regulations.
- Maintain complete procurement documentation for
audit and reference purposes.
- Assist in preparation of quarterly and annual
procurement reports for management and regulators when required.
Administration
& Facilities Management
- Oversee office maintenance, cleaning contracts,
security services, and utilities management.
- Supervise office supplies inventory and reorder
levels (stationery, pantry, printed materials)
- Manage the company motor vehicle fleet (fuel,
insurance, servicing, logbooks).
- Coordinate repairs, renovations, and office
layout changes.
- Supervise office assistants, drivers, and
outsourced service providers.
Asset
& Inventory Management
- Maintain an up-to-date fixed asset register and
coordinate annual asset verification.
- Manage insurance of company assets and process
claims where necessary.
- Oversee stock levels of office supplies,
stationery, and branded materials.
General
Administrative Support
- Coordinate company events, staff functions and
corporate social responsibility activities.
- Provide logistical support during internal and
external audits.
- Any other administrative duties assigned by the
Head of HR & Administration
Behavioral
Competencies
- Adhering to principles and values.
- Planning & organizing.
- Delivering results and meeting customer
expectations.
- Following instructions and procedures.
- Relating and networking.
Knowledge
and skills
- Good working knowledge of procurement best
practices and Kenyan tax regulations.
- Strong negotiation and supplier-management
skills.
- Proficiency in Microsoft Office (especially
Excel) and any ERP system.
- Excellent organizational and record-keeping
abilities.
- High level of integrity and attention to detail.
- Strong communication and interpersonal skills.
Academic
Background & Relevant Qualifications
- Bachelor’s degree in Procurement & Supply
Chain Management, Business Administration, Commerce, or a related field.
- Member of KISM (Kenya Institute of Supplies
Management) with valid practicing certificate
- Diploma in Purchasing & Supplies (CIPS Level
4 or equivalent) – desirable.
- Minimum of 3-5 years’ relevant experience in
procurement and administration.
- Proven experience managing suppliers, contracts,
and office administration.
How to Apply
All
interested candidates should send their curriculum vitae, copies of their
academic and professional certificates to ke-vacancies@mua.co.ke quoting the Job Reference Number and Position
by 6th February 2026.
