Role Objective
A well-established, full-service medium sized law
firm with diverse practice areas (litigation, corporate, real estate, and
estates) is seeking an organized and proactive Litigation
Clerk to strengthen its team. The ideal
candidate will ensure smooth day-to-day office operations while supporting
legal staff efficiently.
Core
Duties and Responsibilities
- Making sure that day to day activities run
seamlessly.
- Maintaining daily staff attendance register.
- Keep proper documentation in line with firm
procedures.
- Receive and manage incoming calls and handle a
busy switch board.
- Ensuring that liaison to advocates or their
Personal Assistants is done in a timely fashion and relevant emails and
calls are conveyed to them.
- Ensuring that the Office Library register is up
to date as expected.
- Ensuring timely dispatch of documents and also
follow up of invoices and their payments.
- In charge of scanning all incoming documents as
expected.
- Preparation and writing of vouchers.
- Supervision of office cleaning, hygiene and
sanitation.
- Schedule and coordinating meetings for partners
and staff members in a pro-active and efficient manner.
- Handling reception and corporate communication
via various channels, calls, emails, online platforms in the various set
out protocol.
- Preparing briefs, minutes and reports for the
meetings in a timely manner.
- In charge of overseeing operational and
administrative tasks to ensure the office is functioning optimally.
- Attending to mail, phone calls and other
corporate communication tools appropriately.
- Carry out various secretarial duties, typing and
drafting for staff members as required.
- In charge of preparation of Petty Cash and other
administrative budgets, follow up on resources utilization reports.
- In charge of ensuring that various subscriptions
for the partners and firm and bills due are paid on a timely basis.
- Coordinate logistical aspects for the partner
and the office team such as accommodation, travel, visas and transfers at
various points and destinations.
- Act as the key liaison contact for the office
between the various stakeholders such as government authorities,
suppliers, clients, staff etc.
- Assist in planning and executing office events,
departmental meetings, and social gatherings.
- Handle all maintenance, repairs and operational
issues to ensure seamless operations.
- Requisition office supplies and monitor stock
levels to prevent shortages.
- Any other duties as allocated.
Job
Specifications and Qualifications
- Diploma in Law/Business Administration/
Communication and or related field.
- At least 3 years’ experience.
- Proficiency with MS Office Suite
Key
Competencies
- Excellent organizational and multitasking
abilities
- Independent thinking and problem-solving skills
- High integrity and professionalism
- Discretion and confidentiality
- Adaptability and flexibility in dynamic
environments
- Strong interpersonal and relationship management
skills
- Excellent verbal and written communication
skills
How to
Apply
If interested in the position and meet the above
requirements, kindly send your CV on or before 27th February 2026 to the
email careers@emergeegressconsulting.com and indicate the position applied for in the
subject line. Only shortlisted applicants will be contacted. Interviews will be
conducted on a rolling basis.
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