They will be responsible for the following:
- Programme: Reviews project documents, especially
cost plans/budgets, for completeness and compliance with relevant rules
and procedures prior to submission for final approval and signature;
identifies inconsistencies; distributes project documents to relevant
parties upon approval.
- Reviews budget revisions; verifies availability
of funds; ensures necessary approval and entry in ERP.
- Drafts correspondence on budget-related issues
and prepares and updates periodic reports, briefing notes, graphic and
statistical summaries, accounting spreadsheets, etc.
- Assist in developing draft legal agreements for
new projects and project extensions;
- Assists in preparing documents for UNEP project
internalization and revision processes and provide inputs to ensure
completed UNEP clearance and approval processes.
- Maintains and keep up-to-date files and the
financial database.
- Upload endorsement document packages to the GEF
portal.
- Project Operations: Assists in review of
expenditure reports submitted by Executing Agencies of ongoing projects,
including PPG work, and support finalization of approvals to ensure
- correct amounts have been charged;
- expenditures are aligned with project
deliverables and thus acceptable;
- expenditure is not exceeding the budget line
allocations and overall budget. Send feedback emails to executing agencies
to complete the document correctly.
- Assists in reviewing the final financial and
audit reports from Executing Agencies and making recommendations.
- Assists in financial closure of projects.
- Researches/compiles data and other information
required by the Administrative Officer(s) in the review and analysis of
expenditures for projects.
- Assists the Administrative/Finance/Budget
Officer(s) in the preparation/finalization of budget revisions, performing
preliminary analysis of variances between approved budgets and actual
expenditures of project.
- Prepares pre-commitments and commitments
in UMOJA and review them to ensure that funds are available and the
correct account has been used.
- Assists the Administrative /Finance/Budget
Officer(s) in the issuance of allotments.
- Verifies accuracy of input data, ensuring
consistency of data in previous allotments to new allotments issued.
- Reviews draft reports, verifying overall
accuracy, consistency and uniformity in the presentation, and ensuring
comprehensiveness and compliance with the format prescribed by the GEF
Secretariat for projects in LAC portfolio;
- Payments: Assists in review and finalization of
cash advance requests for payments to the executing agencies Provide
guidance to executing agencies in order for them to complete the document
correctly.
- Verifies and prepares payments to third parties,
commercial entities, and consultants.
- Assists staff members, consultants, executing
agencies regarding queries on payment issues
- Treasury: Reviews incoming payment instructions
with regard to banking details and sources of funds.
- Prepares payments for final disbursement by
Cashier.
- Dispatches payment instructions to UNON Treasury
and provides remittance advices to Executing Agencies.
- Notifies payees of status of payments.
- General: Organize and schedule meetings,
consultations, as required, and prepare briefing notes, minutes, follow up
where required;
- Drafts routine correspondence with respect to
enquiries related to relevant financial and budget matters.
- Performs other related duties, as assigned.
Qualifications/special
skills
- High school diploma or equivalent. A
professional qualification in an accounting or finance related subject is
required.
- Certification as a Certified Public Accountant
(CPA), Chartered Accountant (CA) or Equivalent is required
- A minimum of five (5) years progressive working
experience in finance or budget or project administration or accounting is
required. The minimum years of relevant experience is reduced to three (3)
years for candidates who possess a first level university degree
- Experience working with Enterprise Resource
Platform (ERP) such as UMOJA is required;
- Experience in the budgeting process, analyzing
financial data and donor reporting is required
- Experience in Global Environment Facility (GEF)
project/grant management, budgeting, accounting, and financial management
is desirable.
- Experience in the UN (or similar international
organization) financial rules and regulations and the IPSAS accounting
standards is desirable.
- Work experience of one (1) year or more in data
analytics or related area is desirable
How to
Apply
