Role Summary
Suyian Ranch is seeking a highly
organized, meticulous, and proactive Accounts
and Administration Assistant
to support our Accounts and Administration Manager. The successful candidate
will play a crucial role in maintaining accurate financial records, ensuring
efficient administrative processes, and contributing to the smooth running of
the conservancy. This position requires a strong understanding of accounting
principles, excellent communication skills, and the ability to work effectively
in a dynamic, rural environment.
Job Description
Scope of Work:
Accounts
- Bookkeeping:
- Process and record all financial
transactions, including invoices, receipts, payments, and journals.
- Maintain accurate and up-to-date ledgers
for accounts payable and accounts receivable.
- Reconcile bank statements and petty cash
on a regular basis.
- Prepare and process payroll for all
staff, ensuring timely and accurate payments and statutory deductions.
- Financial Reporting:
- Assist in the preparation of monthly,
quarterly, and annual financial reports.
- Support the external auditor during
annual audits.
- Monitor budgets and report on variances.
- Compliance:
- Ensure compliance with all relevant
financial regulations and tax laws in Kenya (e.g., KRA, NSSF, NHIF).
Administration
- Office Management:
- Manage office supplies, equipment, and
inventory, ensuring adequate stock levels.
- Maintain an organized filing system for
all financial and administrative documents (physical and digital).
- Handle incoming and outgoing
correspondence, including emails, letters, and phone calls.
- Oversee office cleanliness and
organization.
- Logistics and Procurement:
- Assist with procurement processes,
including obtaining quotes, preparing purchase orders, and tracking
deliveries.
- Coordinate travel arrangements and
accommodations for staff and visitors as needed.
- Manage vehicle logbooks and fuel
consumption records.
- General Support:
- Provide administrative support to the
management team as required.
- Organize and schedule meetings, prepare
agendas, and take minutes.
- Assist with various conservancy projects
and initiatives.
Person Specification
Essential Qualifications
- Education:
- Diploma or Degree in Accounting,
Finance, Business Administration, or a related field.
- CPA Part I or II (or equivalent) is an
added advantage.
- Experience:
- Minimum of 2-3 years of proven
experience in an accounts and administration role, preferably within a
conservancy, NGO, or rural business environment.
- Experience with accounting software
(e.g., QuickBooks, Sage) is essential.
- Skills:
- Strong understanding of accounting
principles and practices.
- Proficiency in Microsoft Office Suite
(Excel, Word, Outlook).
- Excellent organizational and time
management skills with the ability to prioritize tasks.
- High level of attention to detail and
accuracy.
- Strong written and verbal communication
skills.
- Ability to work independently and as
part of a team.
- Proactive, resourceful, and able to take
initiative.
- High degree of integrity and
confidentiality.
- Knowledge of Kenyan labor laws and tax
regulations.
- Experience working and living in a rural
setting will be a strong advantage.
Working Conditions:
- This position is based at Suyian Ranch in
Laikipia, Kenya.
- The role may require occasional long
hours and flexibility, depending on the conservancy needs.
- A valid driving license and off-road
driving experience are beneficial.
How to Apply
