Duties and Responsibilities
Tender
Identification & Tracking
- Monitor tender platforms, procurement portals,
and publications daily to identify relevant opportunities for the company.
- Maintain a tender tracking database to record
all open, closed, submitted, and pending tenders.
- Provide timely tender alerts and summaries to
management and business units for action.
Tender
Preparation & Documentation
- Analyze tender documents (TORs, RFPs, RFQs) to
identify key requirements, evaluation criteria, and submission deadlines.
- Coordinate with technical, finance, legal, and
operations departments to collect and compile necessary information for
tender responses.
- Prepare comprehensive bid documents, including
company profiles, technical proposals, financial quotations, and
compliance forms.
- Ensure all supporting documentation
(certificates, licenses, references, etc.) are valid, updated, and
properly formatted.
- Draft and review tender correspondence, letters
of intent, and declarations to ensure professional and compliant
submissions.
Compliance & Quality Assurance
- Cross-check tender submissions for accuracy,
completeness, and compliance with all client requirements.
- Ensure adherence to PPRA regulations (for public
tenders) and internal procurement policies.
- Maintain a checklist and approval process before
submission to eliminate errors or omissions.
Submission
& Follow-Up
- Coordinate tender submission logistics — both
physical and electronic (via eProcurement systems).
- Track submission confirmations, acknowledgments,
and follow up on tender outcomes with clients or procurement authorities.
- Keep a record of tender results, evaluation
feedback, and lessons learned for continuous improvement.
Post-Tender
Administration
- Support in preparation of clarifications,
presentations, and negotiations as requested by clients.
- Assist in preparing tender summary reports for
management review and decision-making.
- Update and maintain a tender library containing
reusable templates, past bids, and standard company documents.
Stakeholder
Coordination & Reporting
- Liaise with suppliers, consultants, and internal
departments to ensure timely availability of input materials.
- Provide weekly and monthly reports on tender
activities, wins/losses, and pipeline analysis.
- Recommend process improvements to enhance the
efficiency and success rate of tender submissions.
Key Requirement Skills And Qualification
- Degree in Procurement, Supply Chain Management,
Business Administration, or a related field.
- 3–4 years of experience in tender
administration, procurement, or a similar role.
- Sound understanding of public and private
tendering processes and compliance requirements.
- Proficiency in Microsoft Office Suite (Word,
Excel, PowerPoint) and e-procurement systems.
- Excellent organizational, analytical, and
communication
- High level of attention to detail and ability to
meet strict deadlines.
- Integrity, confidentiality, and teamwork are
essential.
HOW TO APPLY
If you
meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
Interviews
will be carried out on a rolling basis until the position is filled.
Only the
shortlisted candidates will be contacted.
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