The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
- Adhere to NRC policies, tools, handbooks, and
guidelines.
- Assist with the implementation of the support
function portfolio according to plan of action
- Support to prepare and develop status reports as
required by management.
- Ensure proper filing of documents, Implement,
and maintain a filing system for all administrational documents according
to procedures.
- Promote and share ideas for improvement of the
support function
- Ensure that the NRC office follows all
administrative legal requirements i.e. taxes, government registrations and
licenses in operation
Responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention.
- Supervise the day-to-day work of the cleaners,
and casual staff
- File administrative documents according to
procedures
- Ensure that utility bills (e.g. electricity,
water, phone) are paid on time
- Oversee the maintenance and cleanliness in all
office interiors and advise the cleaners accordingly.
- Assist in any administrative matters: filing,
typing, updating phone lists, keeping adequate stationery supplies for
office consumption.
- Assist in maintaining inventory of office
equipment, furniture and fittings
- Arrange for internal/external conferences and
workshops
- Ensure order and cleanliness of the offices and
accommodation facilities including arranging for general maintenance as
needed.
- Arrange for staff flight bookings, transport,
and accommodations in coordination with other NRC offices.
- Arrange for staff and visitors’ accommodation,
filling in check-in, and follow up with payments.
- Ensure NRC assets are in good condition and
monitor maintenance if required and Proper filling of assets related
documents (Equipment check in –check out, Waybill, Donation certificate,
Asset transfer form, etc.)
- Maintain custody of the office keys
- Any other duty assigned by line manager.
Qualifications
- Hold a Bachelor of Commerce, Bachelor of
Business Administration or any other relevant undergraduate qualification
- No work experience is required
- Well organized, efficient, hard-working
- Proactive and organized
- Ability to commence work immediately.
How to Apply
