Job Purpose
- The Office Assistant will provide essential support services to
ensure the smooth daily operations of INReMP’s programme office. The role
includes maintaining a clean and organized work environment, supporting
logistical and administrative tasks, and assisting with reception duties.
Working closely with all project staff across departments, the Office
- Assistant will contribute to a professional and
welcoming office atmosphere for staff, visitors, and stakeholders.
Key Responsibilities
Office
Administrative Support and Cleanliness
- Ensure cleanliness and tidiness of office
premises, including workspaces, meeting rooms, and common areas.
- Monitor and manage office supplies, notifying
the supervisor when replenishment is needed.
- Maintain basic office equipment and promptly
report any malfunctions or service needs.
- Assist in basic data entry tasks under
supervision.
Clerical and Messenger Duties
- Assist in setting up meeting rooms, training
venues, and workshop spaces.
- Handle incoming and outgoing mail, packages, and
courier services.
- Photocopy, scan, and file documents as requested
by project staff.
- Run office errands, including delivery and
collection of documents and
- Run office errands, including delivery and
collection of documents and supplies.
Hospitality
and Front Office Support
- Receive and direct visitors courteously and
professionally.
- Maintain a visitor log book and ensure accurate
records of office access.
- Prepare and serve tea/coffee for staff and
visitors as needed.
- Answer and route phone calls to appropriate
staff.
Other
Duties
- Any other duties as may be assigned by the
Supervisor.
Academic Qualifications
- A Kenya Certificate of Secondary Education
(KCSE) with a minimum grade of D+ or equivalent.
- A Certificate in Office Administration,
Secretarial Studies, or a related field is an added advantage.
Applicable Professional Experience
- At least 5 years of experience in an office
support role, preferably within development or institutional settings.
- Experience in similar roles within donor-funded
projects is preferred.
Competencies and Skills
- Basic computer literacy such as MS Word and
email.
- Excellent communication and interpersonal
skills.
- Ability to follow instructions and work with
minimal supervision.
- Punctual, reliable, and courteous in dealing
with staff and visitors.
- Professional appearance and conduct.
How to Apply
Applicants
must demonstrate relevant academic qualifications, professional certifications,
and practical experience as outlined in the detailed job descriptions available
in the Ministry’s website: www.kilimo.go.ke
Application
Procedure
- Access the National Employment Authority’s
Integrated Management System (NEAIMS) through neaims.go.ke
- Sign up as a Jobseeker/Intern (If not already
signed up)
- Login and capture your CV/Profile
comprehensively
- Submit your registration in the portal
- Apply for the position(s) of interest as
advertised
- Frequently check on the status of your
application and wait for shortlisting to be done.
Interested
applicants are advised to sign up and apply for any of the above advertised
positions through the neaims portal (www.neaims.go.ke).
Shortlisted
candidates will be asked to submit the following documents:
- Updated Curriculum Vitae (CV)
- Copies of National ID, academic and professional
certificates
- Supporting documents and testimonials
- Letter of recommendation from the current or
recent Supervisor (Optional)
Successful
candidates will be asked to submit documents that will indicate they adhere to
the requirements of Chapter Six of the Constitution (2010)
IMPORTANT
NOTES:
- All appointments are on performance-based
contract terms and are subject to an IFAD No Objection.
- Only shortlisted candidates will be contacted.
- The Ministry of Agriculture and Livestock
Development is an equal opportunity employer.
- Applications from women, youth, and persons with
disabilities are highly encouraged.
- Manual/paper applications will not be accepted.
