Key Responsibilities
Filing
of Financial Documents
- Filing of Financial Documents Ensuring that
payment requests are in line with the finance procedures and that the
procedures used to guide the financial operations in the office
- Maintain accurate filing of financial documents
including invoices, receipts, bank statements, financial reports, and
contracts
- Ensure all documents are filed in accordance
with Trócaire’s record retention policies and procedures
- Ensure all documents are fully signed, stamped
and completely supported
- Categorize and index files in an organized
manner for easy retrieval and audit purposes
Document Retrieval
- Retrieve financial documents when requested by
the finance team or management
- Ensure timely and efficient document retrieval
for financial reporting, audits, or other requirements
- Data Entry and Documentation
- Assist in data entry for accounting purposes,
ensuring accuracy and completeness of records
- Ensure all documents are accurately recorded and
indexed
Archiving
of Records
- Archive outdated records and documents as per
guidelines
- Ensure that archived documents are properly
labeled, stored, and can be easily retrieved when needed
- Ensure all filing activities are in compliance
with local financial and regulatory requirements
- Assist in the preparation of documents for audit
purposes by ensuring all required documents are properly filed and
organized
- Work closely with other team members within the
finance department to ensure efficient handling of documents and filing
processes
General
Administrative Support
- Provide administrative support to the finance
department by assisting with clerical duties as needed
- Assist in any other tasks as directed by the
Programme Finance Manager
Requirements
- Diploma/ Certificate in finance related field
and/ or CPA Section 11
- Minimum 1 year experience in a similar role
- Strong computer skills, including in use of
accounting software and MS office programs (Word, Excel, Outlook)
- Ability to work independently while also being a
strong team player
- Strong organisational skills, initiative, and
ability to prioritise work
- Ability to perform several tasks with attention
to detail
- Excellent communication skills (oral and
written) to team members and partners
- Ability to maintain outstanding working
relationships
- Strong problem solving and analytical skills
- Ability to show initiative and take
responsibility
- Ability to work both independently and as part
of teamwork
- Possesses an unwavering sense of integrity
- Ability to engage effectively and respectfully
with a diverse group of team members and partners
- Commitment to, and understanding of, Trócaire’s
aims, values and principles, including a commitment to principles of
partnership, rights-based approaches, social justice and development
How to Apply
