The Facilities Manager is responsible for the strategic management, operational efficiency and continuous improvement of the school’s physical environment, ensuring it remains safe, sustainable and conducive to high-quality teaching and learning. The role oversees maintenance, grounds, cleaning, and resources management working proactively to align facilities with internationally best standards.
Specific Responsibilities
- Facilities Management & Maintenance
- Develop, implement, and monitor a comprehensive
maintenance plan (preventive, corrective, and predictive).
- Ensure timely repairs and upkeep of all school
facilities, equipment, and utilities (classrooms, Offices, labs, boarding
houses, kitchen, sports fields, Gym spaces, Auditorium, ICT, Libraries,
Multi-purpose halls and common areas).
- Supervise grounds, cleaning, and maintenance
teams, setting performance standards and providing coaching.
- Manage service contracts with external providers
(repairs, pest control, waste management, etc.) ensuring quality and value
for money.
- Health, Safety & Compliance
- Implement and monitor health, safety, fire, and
environmental standards in compliance with Kenyan law and international
best practice.
- Conduct regular inspections, audits, and risk
assessments, ensuring hazards are identified and addressed promptly.
- Lead emergency preparedness planning in
consultation with the Security department (fire drills, evacuation
procedures, disaster recovery).
- Ensure facilities support safeguarding of
children in line with school child protection and safeguarding policies.
- Budgeting & Resource Management
- Prepare and manage the annual facilities budget,
monitoring expenditure and identifying cost-saving measures.
- Ensure efficient procurement and usage of
supplies, consumables, tools, and equipment.
- Maintain accurate inventory and asset registers
for facilities-related resources.
- Sustainability & Innovation
- Drive green initiatives to reduce waste, energy,
and water usage, aligning with the school’s commitment to sustainability.
- Research and recommend innovative solutions for
energy efficiency, campus design, and resource optimization.
- Leadership & Team Development
- Lead a multi-disciplinary facilities team
(maintenance, cleaners, and grounds men).
- Foster a culture of accountability,
collaboration, and continuous improvement.
- Identify training needs and support professional
development of team members.
- Stakeholder Relations & Communication
- Act as the key liaison between the facilities
department and school leadership.
- Provide regular reports on facilities
performance, safety and projects.
- Ensure timely response to staff, student, and
parent concerns related to facilities.
- Support smooth logistics during school events,
trips, and co-curricular activities.
- Strategic Development
- Contribute to long-term campus development
planning, including infrastructure upgrades and new projects.
- Participate in planning, design, and supervision
of construction and renovation projects.
- Advise management on compliance, sustainability,
and best-practice in facilities operations.
Academic Qualifications
- Bachelor’s degree in Facilities Management,
Engineering, Architecture, Construction Management, Business
Administration, or a related field.
- Professional certifications in facilities
management (e.g., FPM, Project Management) will be an added advantage.
- Training in Health, Safety, Security and
Environment (HSSE) is desirable.
Experience
- Minimum of 5–7 years’ progressive experience in
facilities management, maintenance operations, or estate management,
preferably in an educational institution, hospitality sector, or other
large multi-facility organization.
- Proven track record of managing
multidisciplinary teams (maintenance, security, cleaning, grounds).
- Demonstrated experience in budget preparation
and cost control.
How to Apply
All the
applications should be submitted through vacancies@woodcreekschool.sc.ke and
include a duly completed application form. The application form is available on
our school website (Download form here). Please
note no application will be accepted without the duly filled application
form.
