Responsibilities;
Data
Entry:
- Assisting the Accounting & Finance Manager
with data entry tasks for accounting & bookkeeping
Invoice
Processing:
- Prepare and process invoices promptly together
with any copies and other documentation such as delivery notes
- Verify the accuracy of billing information
including quantities and pricing
Filing
& Record Keeping:
- Maintaining organized and up-to-date records of
invoices and related documentation
- Ensuring all records are filed properly and
easily accessible for reference or audit
Invoicing Queries:
- Responding to and resolving discrepancies and
issues with sales, credit control and dispatch departments
- Preparing documentation for credit note requests
for processing by Accounting & Finance Manager
Collaboration
& Coordination:
- Coordinating with the Warehousing & Dispatch
teams to receive invoicing requests
- Submitting promptly to the Warehousing &
Dispatch teams generated invoices and delivery notes
Compliance
& Controls:
Ensuring
invoicing process is compliant with company policies and procedures
What we expect of you
- Attention to detail to ensure accuracy
- Efficiency and speed in your working style for
quick processing of paperwork
- Excellent time management skills to prioritize
and manage multiple invoices effectively
- Strong organizational skills to maintain an
accessible documentation trail
- Motivation to work well under pressure in a
fast-paced work environment
- Teamwork and ability to collaborate with other
colleagues
- Proactive mindset to raise any questions or
queries if and when they arise Must-haves
Qualification
- Proven experience (at least 2 years) in an
Accounts Assistant role
- Accounting qualification
- Proficiency in the use of computer software and
Microsoft Office applications
- Excellent interpersonal skills, with the ability
to negotiate and handle challenging conversations tactfully.
How to Apply
If
qualified share your cv to vacancies@jantakenya.com by
13th September 2025 indicating “Accounts assistant”
