Job Title: Project Coordinator
Hiring
Organization: Rose Avenue Group
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Architecture
Job
Type: Full Time
Salary: KES
Date
Posted: 08/12/2025
Job Description
Our
client seeks, a leading wood products manufacturer, seeks a Project Coordinator
reporting to the Project Manager, to manage daily site operations from planning
to installation, ensuring seamless coordination between site and office teams.
Responsibilities include material management, progress tracking, issue
resolution, and maintaining quality and timelines for each floor’s completion.
Job Responsibilities
Site
& Communication Management
- Coordinate all activities from the plant to site
installation.
- Document and track all communications and
requests (via Teams/email).
- Act as the main point of contact for
site-related coordination.
Program
& Reporting
- Update the Program of Works and daily/weekly
progress reports.
- Log daily completed items and submit evaluation
reports.
- Report technician attendance, materials used,
units worked, and any delays.
Toolbox
Meetings
- Lead toolbox meetings on Monday, Wednesday (with
Project Manager), and Friday.
- Align teams on work schedules, delivery plans,
and escalate non-compliance.
Site Issues & Rework
- Maintain the Site Issue Book with photos and
timely updates
- Ensure all issues are reported and resolved
within 24 hours.
Material
& Delivery Management
- Ensure timely delivery of all required materials
within 24 hours of request.
- Coordinate lift timings and delivery slots
(Thu–Sat for key items).
- Liaise with stores and office teams for dispatch
accuracy.
Labeling
& Documentation
- Coordinate labeling with the Design Team; verify
stickers with floor plans.
- Correct errors and report to relevant teams
before delivery.
Quality
Control
- Conduct daily QC inspections and maintain QC
reports.
- Book and manage 2–3 client QC inspections
weekly.
- Ensure previous issues are not repeated on new
floors.
Finished
Goods & Installation Prep
- Ensure damage-free delivery and proper item
placement.
- Prepare accessory kits by Saturday for Monday
installation.
Special
Deliveries
- Schedule and oversee delivery of granite,
mirrors, and electrical items.
Team
Performance Evaluation
- Rate installation teams weekly on speed,
quality, punctuality, and technical skill.
- Maintain performance templates and suggest
improvements.
Floor
Completion & Work Evaluation
- Manage floor completion, client approvals, and
prepare evaluations for payment.
- Clarify roles in inspection and document
liability for delays.
- Labour Budget Tracking
- Submit weekly labour budget reports.
- Compare planned vs. actual performance and flag
additional costs or delays.
Requirements
- Bachelor’s degree/Diploma in Interior Design,
Architecture, Construction Management, Wood Products Technology,Business
Administration.
- Solid understanding of design drawings,
materials, construction processes, and project workflows.
- Proficient in MS Office (Excel, Word,
PowerPoint); knowledge of AutoCAD, SketchUp, or similar software is a
plus.
- Excellent time management and organizational
skills.
- Strong communication and interpersonal skills
for dealing with clients, suppliers, and site teams.
- Ability to work on multiple projects and adapt
to a fast-paced environment.
- Knowledge of local construction regulations and
HSE standards is an added advantage.
- Experience-3-5 years
How to Apply
