Job Title: Programme Assistant
Hiring
Organization: UN Women
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Project
Management
Job
Type: Full Time
Salary: KES
Date
Posted: 08/04/2025
Key Functions and Accountabilities
Provide administrative and logistical support to the
formulation and management of programmes
- Provide administrative support in the
preparation of programme work plans, budgets, and proposals on programme
implementation arrangements, including tracking the delivery of
funds;
- Support to review and coordinate the submission
of implementing partner financial and narrative reports;
- Identify sources, and gather and compile data
and information for the preparation of documents, guidelines, speeches and
position papers, in collaboration with the Programme team;
- Provide support in review of workplan quarterly
reports, procurement plans for tracking implementation.
Provide administrative support to the financial management of the Programme Unit:
- Create projects in Quantum system, prepare
budget revisions, revise project awards and status; and determine
unutilized funds and the operational and financial close of a
project;
- Provide administrative support in monitoring and
preparation of budget and the finances of programmes/projects, and in the
preparation of FACE forms;
- Prepare non-PO vouchers for development
projects;
- Process payment for consultants, as
delegated;
- Create requisitions in Quantum system for
development projects; register good receipts in Quantum system;
- Assist with administrative support in monitoring
and preparation of budget and the finances of programmes/projects.
Provide administrative support to the WEE Unit:
- Undertake all logistical, administrative and
financial arrangements for organization for meetings, workshops, events,
and missions;
- Make all logistical arrangements for
organization of meetings, workshops, events, and missions;
- Draft minutes in meetings, as
delegated;
- Assemble briefing materials and prepare
power-point and other presentations, in collaboration with the Programme
team;
- Organize and coordinate filing of documents;
maintain mailing lists.
Provide support to resource mobilization:
- Organize, compile, and process documentation on
WEE Unit’s resource mobilization efforts and provide inputs to various
documents.
- Maintain donor information and databases.
- Provide inputs to relevant documentation such as
project summaries, conference papers, briefing notes, speeches, and donor
profiles
Provide inputs to advocacy, knowledge
building/sharing and communication efforts
- Support the organization of advocacy activities
and WEE days commemoration events, trainings, workshops and knowledge
products.
- Assist with drafting communications assets,
including web articles, social media content and input for
newsletters
The incumbent performs other duties within their
functional profile as deemed necessary for the efficient functioning of the
Office and the Organization.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender
Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Functional Competencies:
- Knowledge of programme management;
- Ability to create, edit and present information
in clear and presentable formats;
- Ability to manage data, documents,
correspondence and reports information and workflow;
- Ability to administer and execute administrative
processes and transactions;
- Good financial and budgeting skills;
- Excellent IT skills.
Recruitment Qualifications
Education and Certification:
- Completion of secondary education is
required.
- Bachelor’s degree in economics, sustainable
development, international cooperation, gender studies, climate change,
environmental policy, administration, public policy or a related field is
an asset.
Experience
- At least 5 years of progressively responsible
experience in administrative or programme management/support is
required;
- Knowledge and experience in the women’s economic
empowerment is an added advantage;
- Experience in working in a computer environment
using multiple Microsoft office software packages is required;
- Experience in the use of ERP systems, preferably
Oracle Cloud, is desirable;
- Experience in supporting a team is desirable.
How to Apply