Job Title: Office Admin Operations Assistant
Hiring
Organization: CDL Human Resource
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Admin
Job
Type: Full Time
Salary: KES
Date
Posted: 08/13/2025
We are seeking a highly organized and
proactive Operations Assistant to support day-to-day operational coordination,
inventory tracking, cleaning and laundry workflows, and overall unit readiness.
This role is essential in ensuring seamless on-ground operations by
coordinating with cleaning teams, managing inventory, and conducting regular
inspections. The ideal candidate thrives in a fast-paced environment, has a
keen eye for detail, and ensures our units consistently meet high standards.
Key Responsibilities:
Office
& Inventory Management
- Oversee daily office operations to maintain a
well-structured and productive work environment.
- Manage all inventory, procurement, and supplies,
ensuring accurate tracking of all equipment.
- Maintain an organized inventory tracker with
categorized assets for easy monitoring.
- Conduct regular stock reconciliations to match
physical inventory with records.
- Update stock levels, report low stock alerts or
discrepancies, and coordinate timely restocking.
- Flag potential losses or damages for immediate
action.
- Keep the Operational Playbook up to date with
SOPs for inventory and asset handling.
Laundry
& Cleaning Flow Coordination
- Track and record laundry movement from units to
laundry service and back.
- Ensure timely coordination of cleaned
linen/towels with the office and
- cleaning teams.
- Monitor quality and quantity of laundered items.
- Maintain up-to-date Excel records of laundry
flow and linen usage across all units.
Cleaners’
Reporting & Scheduling
- Collect daily cleaner reports and escalate any
concerns to the Operations Lead.
- Monitor repeated delays or inconsistencies in
cleaner performance and address through proper reporting.
Time
& Task Management
- Monitor cleaning timelines to ensure units are
ready within the set turnaround time.
- Flag and resolve any time inefficiencies or
repeated delays.
Unit
Readiness & Inspections
- Conduct detailed unit inspections to ensure
quality standards are met.
- Oversee unit readiness, ensuring all areas are
cleaned and restocked within the required turnaround times.
- Submit inspection reports and flag urgent issues
for prompt follow-up (e.g., repairs, linen shortages)
- Prepare and share inspection reports with the
Operations team.
- Flag any maintenance, linen, or cleanliness
concerns for immediate action
Cross-functional
Support
- Provide support to the On-ground Operations and
Reservations teams when needed.
- Assist with guest readiness, emergency cleaning
coordination, or last-minute unit changes.
- Respond promptly to guest-related cleaning or
linen concerns by coordinating quick solutions with the relevant teams.
Qualifications & Skills:
- Bachelor’s degree/ Diploma in Business
Administration, or related areas.
- 2+ years’ experience in operations, logistics,
or hospitality support role.
- Experience in inventory management is a strong
advantage.
- Strong organizational and multitasking skills.
- Strong Excel/Google Sheets skills for
record-keeping and tracking.
- Excellent communication and reporting abilities.
- Ability to work flexible hours, including
weekends and holidays.
How to Apply
