Minimum Qualification and Experience
For
appointment to this grade, a candidate must have:
Diploma
in Secretarial Studies with three (3) years’ working experience;OR
Stage
III Single and Group certificates with nine (9) years working experience;
OR
- Bachelor’s
degree in any of the following disciplines: Secretarial Studies, Business
Office Management, Business Management or equivalent qualifications from a
recognized and accredited institution;
- Proficiency in
computer applications; and
- Demonstrated
merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: –
- Taking oral
dictation;
- Word and data
processing;
- Managing
e-office;
- Operating
office equipment;
- Handling
telephone calls and appointments;
- Maintaining
office diary and travel itineraries;
- Managing office
protocol;
- Ensuring
security of office records, documents and equipment;
- Maintaining an
up-to-date filing system in the office;
- Preparing
responses to routine correspondence; and
- Managing office
petty cash.
How to
Apply
Applications
should be accompanied by an application Letter, a detailed Curriculum Vitae and
certified copies of relevant academic and professional certificates, National
Identity Card or valid Passport, testimonials, e-mail addresses, telephone
contacts and any other relevant supporting documents.
Applicants if shortlisted must show up to date and valid evidence of compliance
with provisions of Chapter 6 of the constitution of Kenya, with specific
reference to clearance by the following bodies.
- Kenya Revenue
Authority;
- Higher
Education Loans Board;
- Ethics and
Anti-Corruption Commission;
- Directorate of
Criminal Investigation (Certificate of Good Conduct);
- Registered
Credit Reference Bureau
Applicants
should also provide names, telephone numbers and contact addresses of three (3)
referees and request their referees to send their confidential reports
to recruitment@au.ac.ke or addressed to the undersigned to be
received on or before 18th July, 2025.
Five
hard copies should be sent by post or hand delivery to the Administration
Registry at the Assistant Registrar (Human Resource and Administration) office
and a soft copy in PDF format of the application documents with the reference
numbers of the positions applied for clearly indicated, should be sent
to recruitment@au.ac.ke.
Applications
should be addressed to the undersigned to be received on or before 18th July,
2025 by 5:00 p.m.
Deputy
Vice Chancellor (Administration, Finance and Development)
Alupe University
P.O. Box 845-50400 BUSIA (KENYA)
Applicants with foreign earned
qualifications should have their certificates certified by the Commission for
University Education (CUE).
