Role purpose
- Under the
supervision of the Senior HR Coordinator with dotted line to the
Administration Officer. The role holder will support the Human resource
and Administration department with several tasks.
- In the event of
a major humanitarian emergency, the role holder will be expected to work
outside the normal role profile and be able to vary working hours
accordingly.
Reports
to: Senior HR Coordinator
Responsibilities
Human Resources Responsibilities
- Maintain and
update employee databases.
- Ensure
compliance with company policies.
- Training and
Development – Track attendance and feedback from training programs.
Record
Management Responsibilities under the leadership of the HR Assistant support
with:
- Organize and
update physical and digital personnel files.
- Ensure
confidentiality and secure storage of sensitive documents.
- Accurately
input employee and administrative data into HR systems.
- Regularly audit
records for accuracy and completeness.
- Archive
outdated records according to company policy and legal requirements.
- Assist in
digitizing paper records for easier access and backup.
- Ensure to
Handle confidential information with discretion.
- Retrieve
records for audits, reporting, or management requests.
- Generate
reports from HR systems or spreadsheets as needed.
Casual
Contracting:
- When needed
Support HR Officer in the drafting of Volunteers contract for Nairobi
Office and submitting for review and approval.
- Support the HR
Officer is uploading the Volunteer data in VMS.
- All staff must
ensure the way they are carrying out their work is not putting children at
risk (or further risk).
- All staff have
an obligation to ensure they fully understand the provisions of the Child
Safeguarding Policy, the Code of Conduct and related policies. They must
conduct themselves in accordance with the rules of the Child Safeguarding
Policy, in their personal and professional lives – which includes
reporting suspicions of child abuse.
Administrative
Responsibilities
- Support the
Admin team with Office Management
- Support the
Admin team maintaining office supplies and placing orders.
- Schedule and
organize meetings and appointments.
- Prepare meeting
agendas and take minutes in department meetings.
- Support with
the Admin Data Entry and Reporting
Behaviors
(Values in Practice)
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values.
- Holds the team
and partners accountable to deliver on their responsibilities – giving
them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved.
Ambition:
- Sets ambitious
and challenging goals for themselves and their team, takes responsibility
for their own personal development and encourages their team to do the
same.
- Widely shares
their personal vision for Save the Children, engages and motivates others.
- Future
orientated, thinks strategically and on a global scale.
Collaboration:
- Builds and
maintains effective relationships, with their team, colleagues, Members
and external partners and supporters.
- Values
diversity, sees it as a source of competitive strength.
- Approachable,
good listener, easy to talk to.
Creativity:
- Develops and
encourages new and innovative solutions.
- Willing to take
disciplined risks.
Integrity:
- Honest,
encourages openness and transparency; demonstrates highest levels of
integrity.
Qualifications
Degree
level qualification in Human Resources or equivalent.
Experience
and Skills
- Member of IHRM.
- Willingness to
learn new skills and motivation to participate in the learning experience.
- A high degree
of self-motivation, positive attitude, drive and the ability to contribute
to a multi-cultural, team-based work environment.
- Strong
networking capacity and excellent interpersonal skills.
- Ability to
multitask; work flexibly, creatively and under pressure in response to
needs or changing demands.
- Extremely well
organized.
- Highest ethical
standards.
How To
Apply
