Job Title: Project Coordinator
Hiring Organization: International Rescue Committee
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 07/14/2024
The
International Rescue Committee is a global humanitarian aid, relief and
development nongovernmental organization.
The IRC is seeking a Project Coordinator to provide holistic process support to
the CREST project. The role will support all project management elements of
this project by managing key initiatives and designing tools and templates to
improve, optimize and streamline the effectiveness and efficiency of this work.
Due to the project structure, the Coordinator role will be expected to support
other roving projects throughout the life of CREST.
Hiring for this position is contingent on final project approval.
Key Responsibilities
- This position
will work directly under the guidance of the Project Director for CREST
and work in partnership to align on the responsibilities listed below. As
the CREST project is based on the necessity of awaiting climate triggers,
the Project Coordinator’s work may include roving support to projects
outside of CREST. The Coordinator will be required to pivot rapidly back
to CREST when climate triggers are met to launch the education response.
The design of this roving mechanism will be developed between the CREST
Coordinator, Director and the Education Technical Unit.
Project
Management
- Responsible for
the operational success of the project, which requires acute knowledge of
project trigger mechanisms and project plans as well as a long-term vision
of the project aims and vision.
- Collate inputs
from all relevant stakeholders and support the Project Director and
discerning what opportunities and gaps are present to finalize the project
design.
- Lead in the
development of the program’s rapid response mechanism and oversee its
smooth deployment, which will require working across technical and
operational sectors, such as supply chain and finance.
- Coordinate
programming across multiple locations, ensuring consistency while also
adapting to the unique needs of each locale.
- Work with
partners to track long-range and short-term forecasts in order to prepare
for a potential response.
- Support the
project teams in developing, managing and implementing key project
management tools, such as workplans, spending plans, procurement plans,
etc.
- Ensure
operational learnings are captured and implemented into updated program
designs.
Project
Operations
- Track project
progress against high-level and detailed workplans and budget, working
closely with implementing teams to meet programmatic, timeline and
financial expectations.
- Prepare regular
situational updates for project leadership on the status, challenges, and
risks throughout the project.
- Coordinate with
the grants and donor-facing teams to ensure reports and donor
communications are comprehensive and compliant to donor and IRC
expectations.
- Maintain strong
relationships with project partners and vendors, managing vendor and
consultant contracts and commitments.
- Develop a
knowledge management system for the CREST project that documents and
stores all elements of the project in a standardized, easy-to-use way.
Preferred
Qualifications And Skills
- At least 5 years
of project management experience in high complexity, multi-sectoral
programming.
- Experience in
cross-sectoral cash deployment, disaster risk finance, or climate effects
on education in Kenya highly preferred.
- Exceptional
advance planning and organizational skills. Able to effectively prioritize
and follow multiple activities and deadlines simultaneously in a
fast-paced and sometimes ambiguous environment.
- Analytical,
strategic, and proactive in developing creative, innovative solutions to
complex challenges.
- Fluency in
English (written and spoken) is essential, with demonstrated exceptionally
strong writing and presentation, communication and representation skills.
- Ability to
navigate interpersonal and inter-departmental organizational and personnel
dynamics to keep focus on goals and products.
- Flexible to
adapt to changing requirements while also holding a firm sense of project
needs and values.
- Must be able to
work independently while being a team player with strong cross-cultural
communication skills and sensitivity to interpersonal differences and a
range of viewpoints.
- Strong
commitment to the IRC’s mission, purpose and values.
- Working
Environment
- The position is
based in Nairobi, with expected travel to all project locations on a
regular basis.
Key
Working Relationships
- Supervisor:
Project Director, CREST
- Directly
supervises: n/a
- In coordination
with: Implementation and content creation teams
