Key Requirements
- Provide administrative support to executives, including email
and phone correspondence, calendar management, and travel arrangements.
- Maintain a structured approach to handling emails and
documents, ensuring quick access and systematic follow-up.
- Plan and coordinate all travel bookings (flights,
accommodation, visas) and meetings for the Directors and department
members for summits and global meetings.
- Establishes and maintains accurate records, filing, and
follow-up systems in accordance with needs of the office.
- Coordinate schedules among executive team members and plan the
logistics of each meeting.
- Plan and facilitate company-wide events or communications that
upper management has created.
- Organize and plan all company outings and events.
- Perform other administrative tasks as needed.
- Manage IT related 3rd relations with vendors (quotes,
contracts, invoices).
- Responsible for the office reception duties.
- Manage office supplies stock i.e., looking for suppliers,
comparing quotes and finally placing orders.
Minimum Required Skills And Knowledge
- Minimum of 4 years’ experience in a similar role.
- Excellent fluency in English verbal, spoken and written is
mandatory.
- Outstanding interpersonal skills & communication skills.
- Must be a self-motivated team player.
- Active listener, highly organized, multi-task oriented and
works well in a changing environment.
- Computer literate with MS Windows and Office.
- Proficient in utilizing business tools such as: E-mail,
Microsoft Word, Excel, Teams and PowerPoint.
- Creative, self-disciplined and capable of identifying and
completing critical tasks independently and with a sense of urgency.
- Must understand team collaboration in a matrix environment and
have effective networking/relationship building skills at all levels
within and outside of the organization.
- Able to work independently, make decisions within the scope of
this role and adhere to the corporate policies and procedures.
- Be a critical thinker with a clear communication style who is
pro-active, logical, analytical and results oriented.
- Exceptional organizational abilities and problem-solving
attitude.
How To Apply
