About The Role
The Monitoring and Evaluation Coordinator will
oversee Plan Kenya monitoring and evaluation activities on specific location
and country wide assignments to drive Data Quality Assurance and specific data
requirements for projects/programmes as well as tracking and reporting on
outcomes and impact of our activities. The Monitoring and Evaluation
Coordinator will share their learning across the organisation and help
facilitate learning in other departments and regions.
Accountabilities And Main Work Activities
The Monitoring and Evaluation Co- Ordinator will have
the following duties and responsibilities:
Monitoring Implementation and M&E coordination at strategic level (40%):
- Take a lead role in the development and execution of a
functional M&E framework on the projects based on tracking of outcomes
and impacts
- Ensure the activity monitoring logs are well kept in a quick
and easy to access and retrieve
- Design and implementation of the programme monitoring and
evaluation framework and information system to track delivery against
targets, outcomes and impacts
- Analysis of data collected for assessment of progress and
areas of improvement and overall data management
- Advances organisation research agenda and works with project
teams and M&E Manager to identify and roll out research initiatives
and evaluate activities, using appropriate ethical principles and methods.
- Promoting learning and knowledge sharing of best practices and
lessons learned
- Support in developing monitoring tools to track program
performance in line with the Theory of Change and the M&E Plan.
- Develop monitoring and evaluation frameworks such as log
frame, M&E Plan, results indicators and indicator tracking table for
the project for quality tracking of achievement of results.
- Monitor and evaluate overall progress on achievement and
sustainability of results
- In liaison with project teams, coordinate periodic reporting,
monthly, quarterly, half-yearly and annual progress on all project
activities to the M&E Manager/Project Manager
- Manage and conduct quantitative and qualitative monitoring,
evaluations and studies among program beneficiaries and other
stakeholders,
- Identify areas of technical support to project partners and
Organize refresher trainings on M&E for partners as required
- Conduct capacity assessment on existing monitoring and
evaluation system and work with the teams to develop technical skills
/competencies in using the systems to track results.
Reporting and Quality Assurance – 20%
- Ensure that all completed MERL reports meet the highest
quality and are duly signed off before they are shared.
- Tracks implementation of indicators and sets of measures of
sustainability and success to generate reliable evidence and propose
recommendations for improvement.
- Uses on-going project monitoring and assessment reports,
working closely with project teams to improve the quality of
implementation and adapt project design.
- Provides inputs, information and statistics for quarterly,
annual and other reports to Project Management.
- Support in application of strategies to the Project Management
for improving the efficiency and effectiveness of the project by
identifying ad dealing with bottlenecks.
- Employs data quality management standards though use of
appropriate data collection tools, data management and analysis methods.
- Ensures adherence to M&E standards, Research and
evaluation standards and all M&E cooperate standards at the Program
Unit.
- Establishes and manages a performance monitoring and
evaluation framework with specific goals, outcomes, inputs, outputs,
processes, indicators, data needs and sources as well as reporting
templates and frequency, for effective monitoring, reporting and updating
of the progress of programmes and projects.
- In liaison with project teams, coordinate periodic reporting,
monthly, quarterly, half-yearly and annual progress on all project
activities to the M&E Manager/Project Manager.
Documentation, Data management, Learning and
Knowledge management (20%)
- Establishes an inquisitive learning culture within PIK through
leading the capacity building efforts in M&E.
- Supports project teams to develop case studies, change/impact
stories to inform projects achievements
- Provide advice to the partners and project team on improving
project performance using M&E findings.
- Develops an internal mechanism while liaising with the
knowledge management specialist of sharing of documents across the hub and
the country programs
- Leads and conducts analysis of quantitative data as well as
qualitative data on all program inputs, outputs and outcomes to inform
project designs
- Dissemination of Monitoring Reports for internal and external
audiences
- Supports the MERL Manager to respond to Senior Management or
donor data queries in an -accurate and timely manner
- Creates, establishes and maintains programme level monitoring
tools and databases that are mainstreamed to existing systems and aligned
with programme design
- Develops and maintains an updated database of all completed
interventions and periodically carry out meta-analysis of the information.
- Ensures all the data is disaggregated by sex, age and
disability and that all the studies are gender responsive
- Responsible for supporting from a gender perspective, data
collection, analysis and utilization across all programs at the hub level,
based on the agreed tools developed and approved by MERL Manager
- Ensures that project and program teams utilise the
country-based data collection tools and observe data quality
controls
- Facilitates and supports the documentation of best practices
and lessons learned from project outputs for audiences within and outside
Plan International
- Leads the program teams in developing case studies, change
stories annually for publication in a professional journal.
- Identifies and documents interventions and initiatives, and
knowledge management products that can be replicated or scaled up.
Capability building through knowledge sharing,
networking and coaching (10%)
- Reviews M&E findings and best practices and disseminates
information to stakeholders to facilitate evidence-based planning,
learning and informed decision-making
- Promote individual and organisational learning through
systematic reflection processes, documentation, dissemination and
knowledge management.
- Support coaching and training of staff and partners for
improved MERL practices in response to needs.
- Builds, maintains and engages in internal and external MERL
partnerships and networks.
- Assesses the capacity of project implementation teams and
project partners on Monitoring and Evaluation systems and processes and
builds their capacity on identified gaps to ensure they are able to
co-participate in the monitoring and evaluation of projects
- Trains and manages staff in M&E data collection, analyses,
verification and reporting
- Capacity builds local partners and staff where appropriate on
the result framework, data management, and results-oriented programming
that incorporates gender considerations
- Facilitate access to relevant and accurate information on the
Programme to stakeholders including the government officers, parents, and
young people.
Safeguarding Children and Young People (Safeguarding)
and Gender Equality and Inclusion (GEI) 5%
- Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct
(CoC), ensuring that concerns are reported and managed in accordance with
the appropriate procedures.
- Leads the orientation of programme staff to ensure that they
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for
Safeguarding Children and Young People and Gender Equality and Inclusion
are fully embedded in project design, during implementation and as
principles applied in day-to-day work of Programme team;
- Ensures that Plan Kenya contributes to Plan International’s
global efforts to ensure safeguarding and GEI, including making sure that
relevant reporting and data are submitted.
Other duties (5%)
- Take charge of other responsibilities as may be assigned by
the supervisor
Technical Expertise, Skills And Knowledge
Qualifications/ experience essential:
- Minimum of a University Degree in Social Science, Economics,
statistics, development studies or any other related field from a
recognized university.
- At least 4 years of demonstrated successful coordination of
M&E functions and experience
- Grounded understanding of qualitative and quantitative
methodologies in research and evaluation
- Experience with evaluations/research logistics, administration
and/or project or research management
- Experience with database design and management including
advanced use of Excel and data analysis and entry packages including at
minimum SPSS, Stata, R, Epiinfo, Atlas-Ti, CSpro and the use of KOBO
Collect platforms for data collection
- Excellent written and spoken English, including the ability to
write clear and engaging reports
- Strong demonstrable levels of knowledge of and experience with
gender sensitive research design, performance monitoring, impact
evaluation, and / or social and environmental research methodologies
Qualifications/ experience desirable:
- Evidence of experience in development of longitudinal real
time data bases including online application for management of data
- Experience in advising / coaching individuals, teams and / or
organisations in M&E system design, research methodologies, research
design
- Previous experience with mobile data collection (Kobo, ODK,
CsPro) and GIS mapping an asset
- Experience in the application of MERL systems and frameworks
including theory of change and logical frameworks
Languages required
- Excellent written and verbal communication skills in English.
Knowledge of Kiswahili, desirable
How To Apply
