Key Roles and Responsibilities:
- Receive, store and issue goods to all internal sub stores and
users and keeping proper records of all transactions.
- Regularly run items below re-order level report and raising
timely purchase requisition orders.
- Coordinate material receiving from external suppliers.
- Inspect and verify material items received from suppliers
against purchase order specification and supplier delivery documents.
- Transfer material commodities to respective storage shelves
and departments whilst ensuring proper handling, shelving and coding of
materials/items.
- Maintain the First Expiry First Out (FEFO) and First in First
Out (FIFO) systems for storage and issuance of items.
- Conduct regular asset count/spot checks, generate reports on
the same indicating the status/condition of assets and updating the same
in the asset register
- Participate in carrying out monthly and/or random stock takes;
verifying system computations against physical counts of stock. For
variances, investigate then report reasons for discrepancies in a timely
manner before adjustments
- Store items in an orderly and accessible manner, ensuring that
the storage areas are not overstocked and are clean throughout.
- Communicate with end-users to provide first rate
support-service on the general supplies needs.
- Participate/contribute in formulating inventory SOPs and
policies
- Receiving of supplies on SAP with the support of signed and
stamped delivery notes
- Controlling overconsumption and/or wastages of supplies by
placing general supplies requests for all the departments, according to
their monthly consumption breakdown
- Ensure both old and new assets are coded and asset possession
forms filled and filed where necessary
- Ensure that all supplies issued are accounted for
- Place inventory requisitions on SAP
- Perform other duties as assigned and needed.
Qualifications
- Certificate in Procurement, Supply Chain Management or any
other related field
Professional Qualifications
- Qualification in Procurement, Supply Chain Management or any
other related field
Other requirements (unique/job specific)
- 2 years of experience in Supply Chain Management
- Knowledge and experience in inventory management
- Knowledge in systems and record management
- Familiarity with major donor and local regulations is
desirable
Functional Skills:
- Checking things
- Adopting practical approaches
- Meeting timescales
- Managing tasks
- Attention to details
Behavioural Competencies/Attributes:
- Upholding standards
- Interacting with people
- Team working
- Practice integrity and objectivity
- Inviting feedback
How To Apply
We are an equal opportunity employer and value
diversity in our organization, all interested applicants should send their
applications together with a detailed Cover letter and CV to recruitment@shininghopeforcommunities.org with
a clear subject line “Inventory Assistant – Location Applied”. Female
candidates are highly encouraged to apply.
Only shortlisted candidates will be contacted.
Applications should reach us no later than 25th July 2024.
