Responsibilities
Recruitment
- Assist in processing vacancy announcements.
- Participates in the selection of candidates for secretarial,
clerical and related categories positions, including evaluating and
screening applications of such candidates, preparing profiles of
candidates, and conducting preliminary interviews, and conducting roster
searches for vacancies and identifying short-lists of candidates.
- Assists in the filling of posts for all categories, including
initiating and following-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities,
calculating salaries and related benefits, and preparing and dispatching
offers of appointment and Statement of Emoluments.
- Oversees the maintenance of vacancy announcement files and
tracking status of vacancy announcements
- Assists in the recruitment of consultants and individual
contracts, including posting of job openings, review and placement of
consultants and individual contractors.
- Reviews and processes personnel actions through the Enterprise
Resource Planning (ERP) systems (known as Umoja in the UN).
Local Outreach Initiative
- Assist on local outreach initiatives to attract potential
talent e.g., university career fairs, online webinars, social media
platforms like LinkedIn, etc.
- Assist on local head-hunting initiatives to attract potential
talent to apply for advertised vacancies.
Roster Management
- Assist in the building and maintenance of rosters for
pre-qualified candidates across critical Job families for ease of
recruitment during surge or urgent recruitments.
General
- Maintains HR related automated systems and applications
including automated databases containing HR related statistics and
prepares periodic reports.
- Undertakes research on a range of HR related issues and
assists in the preparation of notes/reports.
- Provides general office support services; processes, drafts,
edits, proofreads and finalizes for signature/approval a variety of
correspondence and other communications; sets up and maintains files/
records (electronic and paper); schedules appointments/meetings, monitors
deadlines, etc.
- Prepares written response to queries concerning HR related
matters.
- Trains and provides supervision to new and lower-level staff
in the unit.
- Assists in the organization and conducts of training courses
and workshops
- Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material
such as web pages or brochures.
- Performs other related duties as required.
Competencies
Professionalism
- Knowledge of human resources policies, procedures and
practices and ability to interpret and apply them in an organizational
setting; demonstrates use of initiative and makes appropriate linkages in
work requirements and anticipates next steps; ability to perform analysis,
modeling and interpretation of data in support of decision-making; shows
pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; remains calm in stressful
situations; takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
Planning
- Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources
for completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
Client Orientation
- Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view; establishes
and maintains productive partnerships with clients by gaining their trust
and respect; identifies clients’ needs and matches them to appropriate
solutions; monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; keeps clients
informed of progress or setbacks in projects; meets timeline for delivery
of products or services to client.
Qualifications
Education
- Completion of High school diploma or equivalent is required.
- Supplemental training in human resources, administration or
related area is required.
Work Experience
- A minimum of five (5) years of progressive work experience in
human resources, administration or related field is required out of which
1 year should be in recruitment.
- The minimum years of relevant experience is reduced to three
(3) years for candidates who possess a first level University degree.
- Experience in the use of recruitment tools like PeopleSoft or
Inspira is desirable.
- Experience in using Enterprise Resource Planning (ERP) systems
such as SAP is desirable.
- One (1) year or more of experience in data analytics or
related areas is desirable.
How To Apply
