Department: Human Resources & Talent Development
Location:
Nairobi, Kenya
Reports To: Human
Resource & Administration Officer
Job Purpose:
The Human Resource Assistant will support the HR
& Administration Officer in coordinating HR activities and ensuring
compliance with human resource policies, processes, and procedures. This role
also involves providing administrative support to the HR department,
maintaining up-to-date employee records, and assisting in various HR functions
such as recruitment, training, and employee relations.
Principal Responsibilities:
Support in the implementation of HR policies,
practices, and processes in compliance with labor laws, employee contracts, and
internal HR policies.
Provide administrative support in the business
operations, including leave administration, payroll data entry, statutory
payments, document preparation, and record keeping.
Maintain up-to-date documentation of manual and HRIS,
and file/scan related personnel records.
Assist in administering the grievance handling and
disciplinary process as defined in the Company Policy.
Engage and communicate with employees on new
policies, procedures, and organizational changes, gathering feedback.
Support in resolving staff welfare issues, Employee
Relations and managing health and safety matters within the workplace.
Assist in coordinating staff training and development
plans.
Support the recruitment and selection process by
coordinating interviews and facilitating the induction and on-boarding process
for new hires to ensure smooth integration.
Help organize and coordinate meetings, training
sessions, conferences, workshops, and other company events.
Prepare periodic (daily, weekly and monthly) HR
reports.
Perform other duties as maybe assigned from time to
time.
Knowledge And Experience:
Education:
Bachelor’s degree in Human Resources from a reputable institution of higher
learning, CHRP certification will be an added advantage.
Experience: 1-3
years of experience in human resources and administrative roles.
Skills:
Proficiency in MS Office (Word, Excel, PowerPoint)
and HRIS systems.
Knowledge of Local employment laws.
Excellent communication (both verbal and written) and
presentation skills.
Persistent and results-oriented.
Ability to adapt quickly in a performance-based
culture environment.
Ability to work under pressure and meet strict
deadlines.
Ability to work both independently and
collaboratively within a team environment.
Expectations:
Maintain the highest standards of work ethics.
Observe strict confidentiality of all company
information.
Adhere to company policies, regulations, and culture.
Meet performance expectations and contribute to the
team’s success.
High levels of honesty/integrity and professionalism.
How To Apply:
If you believe you have high performance culture,
positive mental attitude and are self-driven, then apply through recruitment@optiven.co.ke having HUMAN
RESOURCE ASSISTANT as the subject matter of the email.
