Job Description
Administrative Tasks
- Promote Username corporate brand by ensuring the office
constantly adorns the corporate image.
- Coordinate and maintain records for staff office space,
phones, company credit cards and office keys.
- Manage and dispatch correspondence both internally and
externally.
- Liaise with various service providers to ensure prompt and
reliable service provision.
- Set up/arrange meetings, facilities and travel arrangements on
behalf of the company as and when required.
- Maintain files, materials, information, schedules and legal
documents.
- Ensure maintenance and compliance of the safety and health
measures at the premises.
- Ensure that the presentation of the office and the reception
area is clean and immaculate at all times.
- Oversee all services provided on a regular basis and ensure
that all office running related bills are paid on time.
- Assist the Human resources and management with internal event
planning.
- Control human traffic at the front office by efficiently
linking visitors to their hosts.
- Ensure timely provision of resources to new employees to
enable smooth operations of their day to day activities.
- Maintain supplies inventory by checking stock to determine
inventory level; anticipate needed supplies; place and expedite orders for
supplies; verifying receipt of supplies.
- Offer administrative support and resolve administrative
problems and inquiries.
- Petty cash management, weekly, monthly and quarterly
reconciliation of petty cash.
- Facilitate staff onboarding and clearance process for the
Nakuru Office.
Requirements:
- Proven experience as an administrative assistant or relevant
role.
- Proficiency in MS Office (MS Excel and MS Word, in
particular).
- Excellent time management skills and the ability to prioritize
work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- A Problem-Solving Attitude and a Positive mindset
Preferred Qualifications:
- Bachelor’s degree in business administration or related field.
- Experience in office management.
- Knowledge of basic accounting principles.
How To Apply
If interested and meet the requirements, send your CV
and cover letter to recruitment@username.co.ke on or
before 30th July 2024 and indicate the position that you are
applying for in the subject line. Only shortlisted candidates will be
contacted.
