The Alliance of Bioversity International and CIAT is looking for a highly skilled Administrative Analyst to support the Food Environment and Consumer Behavior (FECB) – Lever 1 Team.
The position is responsible for
providing efficient and effective administrative, logistical, and operational
support to several projects in the Africa region under the Food Environment and
Consumer Behavior Team being co-supervised by the FECB regional team leader and
the Program Management Officer.
Key duties & responsibilities
The main responsibilities are the following:
Administrative duties:
- Act as the focal point for processing requests made by FECB
research staff following and in compliance with institutional policies and
procedures.
- Support research staff in the hub in raising requests for the
acquisition of goods and services and following up with the person
responsible for implementation, liaising with accounting staff about
payments.
- Support and guide colleagues in the process and required
documentation for the hiring of research staff including interns, visiting
research fellows, and national and international consultants.
- Assist with payment authorizations, travel arrangements
(tickets and payment advances), and travel expense claims.
- Make logistical arrangements for meetings, seminars,
conferences, and other events (including invitations, air tickets, hotels,
etc.) and relevant follow-ups.
- Carry out other administrative duties as required.
Project Management Support duties:
- Set up Africa region FECB team meetings, prepare minutes of
those meetings, and report back to the FECB regional team leader.
- Maintain FECB-Africa ongoing projects and fundraising tracking
tool up to date in liaison with Grant Managers, the Resource Mobilization
Unit, and PMO.
- Support FECB regional team leader in the monitoring of project
activities (including following up whether the activities are on track or
whether adjustments are needed) and project expenditures in liaison with
Finance units (this includes pre-review of Budget Execution Reports or
Financial Reports).
- Communicate with the FECB team and research support units
(Finances, Partnerships and Communications, and HR) to address issues
affecting the integrity and efficiency of service delivery and to identify
ways in which the workflow between research and admin teams can be
improved for greater efficiency.
- Carry out other project management support duties as
required.
Requirements
- Bachelor’s degree in Business Administration, Finance,
International Relations, or related fields
- Minimum two (2) years of work experience in similar positions
- Proficiency in English, additional language skills considered
beneficial.
Competences
- Demonstrated ability to work effectively as part of a team
with people in a multi-cultural and multidisciplinary environment,
including with external stakeholders, and excellent interpersonal skills.
- Strong client orientation and service approach
- Ability to provide a high level of service under pressure.
How To Apply
Applications MUST include reference number RFP
103794 – Administrative Analyst as the position applied for. Cover
letter and CV should be saved as one document using the candidate’s last name,
first name for ease of sorting. The Alliance collects and processes personal
data in accordance with applicable data protection laws.
