CHS/HR/TBReSET/SRCO/007/2024
Overall Job Function
Reporting to the Contracts & Compliance Manager,
the officer will be responsible for providing independent and objective
assurance to the Senior Management Team (SMT) on the adequacy and effectiveness
of key internal controls, ensure compliance with donor requirements and
statutory regulations for CHS and all the sub awardees. The officer will
regularly update the organizational risk management framework with emerging
risks, thresholds and mitigation measures.
The main purpose of the job will be to provide
technical support in ensuring that the operations of CHS are ethical, in
compliance with donors’ regulations, statutory requirements and internal
policies and procedures.
Key Responsibilities
- Conducting reviews of organisation records to ensure
compliance with government statutory requirements in areas including but
not limited to taxation laws, employment law and any other applicable
requirements.
- Examining, evaluating and reporting on the adequacy of
internal controls as a contribution to the proper, economic and effective
use of resources.
- Reviewing the current organisational policies, procedures and
systems in place to ensure effective internal controls.
- Reviewing the current project policies, procedures and systems
in place to ensure effectiveness of internal controls.
- Monitoring, assessing, and analysing organisational risks and
controls and recommending appropriate risk mitigation measures.
- Developing periodic reporting on status of implementation of
audit recommendations for CHS and sub awardees.
- Identifying potential areas of compliance vulnerability and
risk, developing and implementing corrective action plans for resolution
of problematic issues and providing guidance on how to avoid or deal with
similar situations in the future.
- Ensuring that all organizational activities are in line with
contractual obligations and agreements with respective donors and
maintenance of a compliance dashboard for each donor.
- Analyze high risk and complex issues donor et al and provide
practical and appropriate advice, including escalating to the appropriate
senior levels or forums and recommending methods to proactively manage
those risks.
- Continually review whether the grant management activities
comply with the key controls contained in the grant management guidelines
of CHS and donor regulations
- Assess compliance with grant conditions on sample basis
working closely with project implementation team.
- Provide information on donor regulations on a regular basis to
ensure specific guidelines are being followed.
- Analyzing data obtained for evidence of deficiencies in
internal controls, duplication of effort, extravagance, fraud, and
non-compliance with country laws, government regulations, and management
policies or procedures.
- Strengthening field-based internal control environment and
risk management through financial monitoring and oversight of field
offices.
- Disseminate written policies and procedures related to
compliance activities.
- Collaborate with human resources department to ensure the
implementation of consistent disciplinary actions in cases of compliance
standard violations.
- Researching and keeping abreast of legislative issues, new
compliance regulations/major donors’ regulations and assisting the
organization in detecting and preventing mistakes before they happen.
- Participating in internal control improvement initiatives by
making recommendations for enhancing processes, policies, and procedures.
- Maintaining a working relationship with external auditors and
reviewers to ensure prompt implementation of their recommendations.
- Monitoring the implementation of external audit findings at
the head office, satellite/field offices and the sub awardees.
- Conducting special reviews and investigations as and when
requested.
- Conducting thoroughly documented investigations of whistle
blower cases and suspected fraud.
- Verifying the accounting records and project expenses of the
sub awardees to ensure accurate financial reporting and compliance with
CHS and donor requirements.
- Any other official duties assigned by the supervisor.
Professional Requirements
- Bachelor’s degree in a relevant field
- Accounting and/ or auditing qualifications from relevant
professional bodies such as CPA, ACCA, CIA or CISA
- A minimum of five (5) years’ work experience as auditor in an
audit firm and experience in auditing NGOs or held similar position in an
NGO
- Ability to work with diverse groups including a variety of
personality types
- Ability to review and analyze financial records, financial
reports and statements.
- Ability to communicate effectively both verbally and in
writing.
- Working knowledge of USAID and CDC funding requirements
- Highly motivated, energetic, independent self-starter with
strong communication skills
- Demonstrate proficiency in Enterprise Resource Planning System
(ERP) particularly Navision based on Microsoft Dynamics and computer
assisted audit techniques.
Functional Skills
- Strong written and verbal communication skills
- Good organization skills
- Good interpersonal skills
- Problem solving skills
- Outstanding levels of integrity
How To Apply
Interested and qualified applicants are invited to
email their application letter and detailed CV as one document with contact
details to vacancies@chskenya.org clearly quoting the position you
are applying, and reference number as Senior Risk & Compliance
Officer:
CHS/HR/TBReSET/SRCO/007/2024 by June 30, 2024.
Centre for Health Solutions – Kenya is an equal
opportunity employer.
Only shortlisted candidates will be contacted for
interviews. Canvassing will lead to automatic disqualification.
