Job Purpose
The position is responsible for the coordination of the development and
implementation of administration policies and procedures in line with the
Authority’s Corporate strategy to ensure effective and efficient utilization of
all Authority’s resources and assets.
Job Specifications
Duties and responsibilities will entail:
Managerial / Supervisory Responsibilities
Prepare and implement administrative policies,
strategies, and procedures for effective service delivery;
Coordinate the efficient management of the
Authority’s office environment, facilities, and assets;
Coordinate the functions of the Administration
department, including security, drivers, and ensure seamless delivery of
services;
Ensure implementation of occupational safety and
health requirements within the Authority;
Prepare and implement the Department’s annual budgets, annual work plans, procurement, and disposal plans in compliance with applicable laws and regulations;
Coordinate the implementation of Quality Management
System, risk management, and knowledge management in the department;
Provide mentorship and coaching to staff within the
Department;
Maintain Authority’s assets and property;
Manage service contracts and service level agreements
for outsourced services;
Initiate and implement renewals of general insurance
covers for vehicles, buildings, and equipment.
Operational Responsibilities / Tasks
Coordinate and ensure implementation of relevant
statutory regulations and standards for compliance;
Review and coordinate the Department’s performance to
ensure activities align with the overall strategy of the organization;
Supervise management of the Authority’s operations
such as courier services, transport, records, and security to ensure seamless
delivery of services;
Prepare monthly, quarterly, and annual reports for
the department;
Prepare and monitor the implementation of the
departmental budget;
Establish and manage the Authority’s records
management office/registries and ensure safe custody of all records;
Advise on compliance with internal controls and
procedures;
Coordinate the proper management of records,
disposal, and destruction procedures as provided by government policies and
procedures;
Coordinate transport and administration information
system, approval of transport requests, and allocation of vehicles;
Prepare and submit quarterly Performance Contracting
reports for the department;
Coordinate Administration support and logistics
management to ensure smooth operations for the organization;
Coordinate the activities of the Authority’s
registries to ensure safe custody of all records;
Participate in the preparation and implementation of
the departmental budget;
Set performance targets and undertake performance
appraisal for direct reports;
Prepare monthly, quarterly, and annual reports for
the department;
Maintain an up-to-date Authority’s assets register;
Supervise records management staff, filing systems,
facilities, and equipment;
Coordinate the provision of outsourced services
including mail delivery systems, office security, cleaning, catering, and front
office reception services;
Manage office inventory, repairs, and maintenance of
office equipment and facilities;
Identify assets for disposal;
Prepare the Authority’s assets register;
Coordinate fleet management and inspection.
Person Specification
Master’s degree in Social Science, Business
Administration, Commerce, Strategic Management, or any other recognized
equivalent qualification from a recognized University/Institution;
Bachelor’s degree in Social Science, Business
Administration, Commerce, Strategic Management, or any other recognized
equivalent qualification from a recognized University/Institution;
Six (6) years of relevant experience;
Management Course lasting not less than four (4)
weeks;
Meets provisions of Chapter Six of the Constitution.
Competencies and Skills
Strong negotiation skills;
Strong communication and presentation skills;
Good mentorship and coaching skills;
Leadership and supervision skills.
How To Apply
Terms of Offer:
The Authority offers an attractive remuneration
package commensurate with the duties and responsibilities of each position.
Successful candidates for positions in Job Grade IRA
4 to IRA 10 shall be appointed on Permanent and Pensionable terms of service.
Application:
Interested applicants MUST adhere to
the application instructions provided below:
The applicants MUST submit their
biodata online by filling in the form provided in the link below: https://forms.office.com/r/L8fWqDZ1r1
In addition, the applicants MUST send
their hard copy applications enclosing their Curriculum Vitae and copies of
relevant academic and professional certificates and copy of National
Identification Card. The applicant MUST also include telephone
number, e-mail address and names and addresses of three (3) referees familiar
with the applicant’s professional background and experience.
Hard Copy Applications addressed to the undersigned,
to be sent by post or delivered to the Insurance Regulatory Authority at Zep Re
Place, 2nd Floor, Longonot Road, Upper Hill. Please note that these should be
sealed, marked “Confidential” and indicate the job reference (e.g. “REF: MF/05”
for Manager Finance).
Commissioner of Insurance & Chief Executive
Officer
Insurance Regulatory Authority
Zep-Re Place
P.O Box 43505-00100
Nairobi
Applications must be received by close of business
at 5pm on Friday 28th June 2024.
Compliance Requirement:
In accordance with The Employment (Amendment) Act,
2022, the Authority will require candidates it wishes to enter into a written
contract of service with to comply with Chapter Six of the Constitution by
submitting mandatory compliance and clearance certificates from the relevant
entities.
Important:
IRA is an Equal Opportunity Employer
Canvasing in any manner shall lead to automatic
disqualification.
