Reporting To: Procurement and Logistics Manager
Key Objective:
To
assist the field Office in project input acquisition, receipt, dispatch and
filing of documents in compliance to IR Procurement Guidelines.
Job Summary:
Reporting
to the Procurement and Logistics Manager technically and Field Coordinator
administratively, the Procurement and Logistics Officer will work under the
guidance of the Procurement and Logistic Manager and is responsible for sending
of RFQs, receipt, opening and award of bids, photocopying, printing of PRs/POs,
photocopying and submission of payment documents to finance.
The
procurement and Logistics Officer is the lead procurement person and member of
the Field Office Procurement Committee.
Job Description
- Procurement and Logistics Officer
performs the following tasks among others:
- Approval of PRs at Field Office
- Prepare RFQ and send out same to
potential vendors.
- Issuing bids and ensuring bid issuance
forms are signed.
- Receiving of bids and ensuring the bid
receipt forms are signed
- Opening and award of bids with the PC at
the field level
- Prepare bid evaluation and analysis.
- Open a file for a procurement
- Maintains data on RFQs issued and
received.
- Assist in Preparing bid analysis and bid
minutes.
- Issue POs/Contracts
- Receives supplies at FO issue a GRN.
- Coordinate dispatch of documents to CO
- Issue waybills for items being dispatched
to the CO.
- Prepare and submit (weekly or monthly)
reports on PRs raised, RFQs sent out, invoices received and items
received/dispatched
- Prepare payment requests.
- Photocopy procurement documents.
- Submit complete trail of procurement
documents to finance for payment using the payment register
- Support in any other duty allocated.
- Vehicle maintenance & allocation
- Prepare log sheets and fuel vouchers.
- Maintain weekly/monthly vehicle
maintenance reports.
- Coordination of IT and Security
Qualification/ Experience
- Bachelor’s degree in Procurement /
supplies management
- Demonstrated experience in Procurement
management.
- CIPS
Person Specification
- Diploma in Business
Administration/Supplies Management
- At least 3 years’ experience in SCM in an
NGO set-up
- Member of CIPS of KIMS
- Effective IT Skills (Word & Excel).
- Communication and negotiation skills.
- Problem solving.
- Flexible and patient.
- Conceptual understanding of participatory
approach
- Fluent in Written and spoken English.
How To Apply
Please
send us your cover letter and detailed CV, including your qualifications,
experience, names and addresses of three referees, a working e-mail address and
daytime telephone contacts. The forwarding e-mail and cover letter must clearly
indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke
