Job Title: Grants and Capacity Building Officer
Hiring Organization: PATH
Location – Locality:
Location – Region: Kenya
Industry: Health
Organization
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/22/2024
PATH Kenya has been implementing sustainable health solutions that align with Kenya’s needs and priorities for nearly three decades. As a locally registered organization, PATH Kenya forges close partnerships with local and national leaders and communities to tackle complex health challenges, strengthen health systems, and improve outcomes.
PATH
Kenya is the lead implementing Partner for the USAID Nuru Ya Mtoto which is a
USAID project funded by PEPFAR. The project’s focus is to increase use of
high-quality, county-led health and social services, prevent new HIV
infections, and reduce OVC and AGYW vulnerability. The project is implemented
at the county level, in the community and health facilities in the counties of
Homa Bay, Migori, Kisumu, Nyamira, Vihiga, Kakamega and Kisii, in close
collaboration with and support of county health management teams, department of
children and social services and the Ministry of Health of Kenya.
PATH
Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a Grants and
capacity building officer who will serve as the day-to-day main point of
contact for the management and monitoring of the sub-recipients /sub-awards.
He/She we will manage the sub-awards with an emphasis on donor compliance,
accurate financial reporting, and capacity building. The position holder will
be required to collaborate with project and operations teams to maintain
financial oversight over sub-grantees, capacity strengthening of the
sub-grantee staff, and to ensure strict compliance with donor requirements as
well as PATH Kenya policies and procedures. The officer will be responsible for
ensuring compliance with the terms and conditions of the respective Subawards
and take a lead role in the sub-awards monitoring processes.
Job
Responsibilities:
Manage
all the phases of the project’s sub-granting processes from award through
close-out, including pre-award assessments, preparing sub-award agreements, and
securing internal approvals, reviewing requests for disbursement of cash
requests for accuracy and compliance with the sub-agreements and monitoring and
evaluating sub-grantees performance.
Determine
capacity building needs for sub-grantees and work with various stakeholders
(project leadership, programs, office of grants and contracts, finance, etc.)
to design customized training packages, including post-training follow up and
associated documentation.
Develop
and execute a targeted, risk-based, compliance review and monitoring plan for
sub-grantees.
Monitor
sub-award periods and spending trends for sub-grantees and work with project
teams to request and secure any modifications on a timely basis.
Ensure
that all required sub-grantees documentation is filed in the sub-awards
management Information System (Salesforce) and ensure that copies of supporting
documents for sub-grantees expenses are available for audit.
Review
monthly financial reports from the sub-grantees for compliance, accuracy, and
completeness and make reimbursement requests.
Support
sub-grantees audit process and take action to resolve findings contained in
audit reports, such as cost items questioned or unresolved.
Prepare
regular and ad hoc sub-awards management reports and analysis that are useful,
efficient, and effective in supporting and informing decision making.
Ensure
that the sub-grantees adhere to the sub-award terms and conditions.
Ensure
effective channels of internal and external communications relating to
sub-grants are established and respected.
Ensure
the timely administration of all sub-award closeouts
Key
Competencies required:
Partnership
Accountability
Stewardship
Integrity
Communication
Typical
Background, Experience & Requirements:
A
bachelors degree in Business, Accounting, Finance, Management, Auditing,
Economics, or related field plus a full CPA qualification. A masters degree
will be an added advantage.
A minimum
of 3 years’ relevant experience in the NGO sector.
Outstanding
communication skills including interpersonal communications, problem solving,
strong writing skills and fluency in English.
Excellent
report writing and presentation skills
Detail
oriented; high degree of accuracy and strong analytical skills.
Ability
to develop and implement training programs for multi-faceted audiences
Ability
to interpret funding regulations and develop implementing procedures.
Experience
in providing technical assistance to build organizational capacity of local
organizations using tools such as organizational capacity assessments and
Non-U.S. Organization Pre-Award Survey.
In depth
knowledge of United States Government grant and procurement regulations,
systems, and procedures for managing complex grant programs with many partners
and beneficiaries
Advanced
Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other
Microsoft Office products highly desirable.
