Overall Job Function
Reporting to the Senior Finance Officer, the incumbent will be
responsible for ensuring proper recording of project expenditures.
Key Responsibilities
Responsible for making
payments via the MPESA platform to field staff, workshop participants and
transfer of funds in utility and M-Pesa platform
Maintaining a proper
system of advances to employees by CHS policies including, ensuring effective
and optimum utilization of resources within the program
Preparing payment
requisitions (invoicing in Navision system) and relevant documents and
processing for payment
Ensuring timely payments
of monthly bills and utilities to vendors and suppliers
Maintaining a monthly creditors and debtors aged analysis
Preparing bank
reconciliations and follow up on long outstanding items
Preparing statutory
payments such as withholding tax, HELB, NSSF, and NHIF, and ensuring
timely compliance with regulatory bodies
Maintaining a system for
the use of the office imprest/petty cash and undertaking a monthly cash
verification procedure to ensure proper use of the imprest
Ensuring accurate and
timely recording of field office imprest/petty cash
Ensuring proper recording
of project expenditures by ensuring all generated finance vouchers are properly
posted and captured in the period they are incurred
Assist during internal
and/or external, donor and/or project audits
Maintaining a proper
filling system.
Person Specifications
Bachelor’s degree in
Commerce (Accounting/Finance Option) or its equivalent from a recognised
university
A professional seeking
Accountancy qualification, such as CPA or ACCA
At least 3 years of
progressive work experience in similar positions with related responsibilities
in the NGO sector
Computer literate and
working experience in NAVISION accounting package
Familiarity with the local
and International accounting and auditing standards.
How To Apply
Interested applicants are invited to email their applications and
detailed CVs with contact details of three referees to vacancies@chskenya.org indicating
the subject line as Assistant Finance Officer: CHS/HR/ST/004/2024 by January
23, 2024, 5.00 PM.
