Receivables Assistant
Job Purpose
Manage areas of accounts receivable, approving orders,
receipt of cheques, and reconciliation of customer payments and accounts.
Job Responsibility
and Accountability
Ensuring proper checks are done before
processing customer orders raised by the Sales Team.
Communicating to the respective Sales
Rep, Sales Head, Senior Credit Controller, and Credit HOD where the order
exceeds the credit facility.
Ensuring sales and supporting
documents are well gathered and arranged before handing them over to the Filing
Team.
Printing of non-stock-related Invoices
and Credit Notes within 48hrs
Receipting of customer payments in the
ERP System on the same day upon receiving bank statement.
Matching of customer payments against
invoices and as and when payments are being recorded.
Timely uploading withholding VATs on
weekly basis.
Customer Account opening.
Daily processing of customer refunds
including VAT refunds.
Timely reconciliation of Payment
Portal control accounts.
Daily scanning of cheques before 11am.
Timely performing other Receivables
related queries.
Facilitating efficient audit for the
credit control department.
Conducting credit risk assessment and
ensuring that mitigation actions are in place.
Resolving operational queries with
customers and other stakeholders
Daily reconciliation of online
account.
Process improvement – Assist the
Credit Control Manager in coming up most efficient and effective receivables
processes.
Performing other duties assigned by
the Credit Control Manager
Qualification and Experience
Bachelor of Commerce (Finance Option)
Certified Public Accountant (Part II)
Previous work experience of 2
years in Finance or Credit Control.
Key Skills:
Good communication and
interpersonal skills
Ability to organize, multitask and
prioritize activities.
Teamwork and Collaboration- Ability to
deal effectively and courteously with the rest of the team.
Should have good work ethics.
Resourceful and proactive in dealing
with issues that may arise.
High attention to detail, excellent
analytical, computer skills, and MS Office packages.
Knowledge and proficiency in working
with ERP Systems.
Knowledge of Kenyan tax laws and
regulations.
Ability to ensure data accuracy and
completeness.
Ability to exhibit patience and
tolerance.
Key focus on the quality of work and
client relationship.
How to Apply
Interested and qualified candidates should forward their
CV to: careers@hotpoint.co.ke using
the position as subject of email.
