Internal Auditor Job in Kenya

Job Title	Internal Auditor
Grade	Ks 8
Corporation/Organization	Kenya Bureau of Standards
Directorate	Internal Audit
Department	Internal Audit
Division	a) Governance, Compliance and Internal Controls
	b) Investigations
Section / Unit	Internal Audit
Location / Work Station	KEBS Headquarters – Nairobi
Reporting Relationships
Reports to	Assistant Manager Operations and Compliance
Direct Reports	N/A
Indirect Reports	N/A

Job Purpose

Responsible for checking compliance to internal controls set by management and post–auditing of payments to ensure efficiency, Governance and prevent Wastage.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

N/A

Operational Responsibilities / Tasks

Operational Activities/ Tasks.

•  Post-audit of payments to suppliers to ensure compliance to procedure, validity and accuracy by examining the supporting documents.
• Post-audit of payments to staff to ensure compliance to procedure, validity and accuracy by examining the supporting documents.
• Post-audit of regional reimbursements by examining the transactions to ensure compliance to procedure, validity and accuracy by examining the supporting documents.
  
  
  
• Examines support services (library, publishing, staff clinic, workshop) to ensure customer satisfaction, ensure economical use and compliance to budget allocations.
• Audit product certification to ensure products certified strictly adhere to the set procedures, fee payments are done and targets are met.
• Analyse standards levy payments to ensure all companies are charged, targets set are met and penalties charged on delayed payments.
• Audit regional offices to ensure their operations are meeting the mandate, adhering to internal controls set by management and meeting set targets.
• Examine risk registers of the assigned departments and regions to ensure proper assessment of risks, their controls and the residual risk.
• Undertake special investigations as assigned
• Compile audit working papers by reviewing checklists to ensure compliance with audit methodology and procedures
• Audit the procurement process by analyzing the documents to ensure compliance with procurement regulations and procedures;
• Audit stock management by performing stock counts, analyzing the stock documents (goods received notes, issue vouchers, bin cards, delivery notes) to ensure compliance with policies and regulations;
• Audit Training services to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled;
• Audit System Certification services to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled;
• Audit out-sourced services by carrying out a comparative analysis to ensure the cost-effectiveness, value for money and adherence to the contract terms.
• Audit testing services to ensure that sample analysis procedures are complied with, samples correctly charged, turnaround time is adhered to, income targets are met and efficient use of laboratory chemicals
• Examine expeditures on utilities (Telephone, water, vehicle fuel and maintenance) to ensure the economical use and compliance to budget allocations.
• Examine risk registers of departments by assessing risks and control measures in place to ensure all risks are identified and appropriate treatment methods are applied;
• Audit stock management by performing stock counts, analysing the stock documents (goods received notes, issue vouchers, bin cards, delivery notes) to ensure compliance with policies and regulations;
• Audit calibration laboratories to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled;
• Audit Training services to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled.
• Verify validity of payments made as imprests to staff whether complying with regulations and proper approvals.
• Examines Cash receipts and reconciliation for accuracy
• Examines receivables and payables to ensure accuracy.
• Examines the fixed assets register for its accuracy.

Job Dimensions:

Financial Responsibility

N/A

Responsibility for Physical Assets

Responsible for physical assets assigned by the institutions.

III.  Decision Making / Job Influence

Make decisions using standard operating standards

Working Conditions

Works within the office and travels to the region

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

1. a) Diploma in related field

Professional Qualifications / Membership to professional bodies

Member of Institute of Certified Public Accountant

Previous relevant work experience required.

Proficiency in computer applications;

Four (4) years of relevant experience

Functional Skills, Behavioural Competencies/Attributes:

• Interpersonal skills;
• Time management;
• Communication skills;
• Confidentiality;
• Integrity; and
• Analytical skill
• Knowledge In Accpac system

How to Apply

Please visit the careers page on KEBS website: https://www.kebs.org for detailed job profile/description and instruction on how to apply.

Interested and qualified candidates applications should be submitted either SOFTCOPY to recruitment@kebs.org or HARDCOPY sent by post or hand delivered to KEBS HQ office addressed to the address below, indicating VACANCY NAME on the envelope on or before 15th February, 2023 at 17:00 HRs, EAT enclosing/attach Cover

letter, a detailed CV with full details on education background, professional qualifications and relevant experience together with copies of Testimonials, Academic Certificates and National Identification Card.

The Managing Director, Kenya Bureau of Standards

Popo Road, Off Mombasa Road,

P.O. Box 54974 – 00200 NAIROBI.

IMPORTANT NOTICE

• KEBS DOES NOT charge any fee in the recruitment process.
• Persons with disability and female candidates are encouraged to apply.
• Academic Qualifications of external origin MUST be accompanied with a recognition and equation certificate from the relevant body in Kenya.
• Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.
• All degree applicants for engineering related qualifications must be Registered as Graduate Engineers.
• The applicants must comply with Chapter Six (6) of the Constitution of Kenya.