Construction Project Assistant – Payments, Budgeting & Reporting
Location: Nairobi, Kenya
Position: 1
About Bridge International Academies
Bridge International Academies is a for-profit startup company revolutionizing education across Africa with a unique business model. The company runs a large-scale network of low-cost primary schools in Kenya that significantly outperforms other primary schools in the same areas because of our "school in a box" systems.
Our schools profitably deliver this high-quality education for less than $4 per
child per month, which enable the schools to cover all their costs and create a
profitable central organization at scale. We have launched 37 schools in Kenya,
will double in size in the next 6 months, and plan to rapidly scale the company
to serve more than 1 million students across continentLocation: Nairobi, Kenya
Position: 1
About Bridge International Academies
Bridge International Academies is a for-profit startup company revolutionizing education across Africa with a unique business model. The company runs a large-scale network of low-cost primary schools in Kenya that significantly outperforms other primary schools in the same areas because of our "school in a box" systems.
About this position
Bridge International Academies is looking for a Construction Project Assistant who will be responsible for providing efficient services in monitoring payment requirements and facilitating timely and coherent payments processing for multiple construction projects.
Ability to deal with hands on issues as well as participate in helpful discussions that would lead to significant improvement of payment processes will be key to success in this position. This is a key position within the construction department with regular consultation with staff in the finance department.
Responsibilities of the Construction Project Assistant- Payments, Budgets and reporting
- Collate
payments documentation from all construction site supervisors, review
these with supervisors and ensure all required steps and attachments are
complied with
- Prepare
weekly payments projections for approval by head of construction and head
of finance
- Generate
and keep track of payment certificates to ensure only completed work,
delivered and certified materials and approved documents are submitted for
payment.
- Work
closely with construction supervisors and head of department to improve
day to day management of payments documentation and procedures
- Follow
up with finance to ensure payments for materials and labour contractors
are made in a timely manner and records update promptly in the financial
system
- Reconcile
payments to project budgets and supplier accounts and make notes for
corrective actions and process improvement
- Make
occasional field visits together with construction teams to observe processes,
ascertain work done and gain knowledge to enhance the entire finance value
chain around construction processes in the company
- Assist
construction department to come up with construction and cash flow budgets
and monitor actual performance against the agreed budgets and cash flows
- Prepare
weekly reports on work flow versus payments to ensure visibility and quick
resolution of payment delays or problems that could compromise timely
construction completion
- Prepare
monthly financial reports for review with head of construction and head of
finance
- Initiate
process improvement initiatives for review with head of construction and
head of finance especially around filing, process clarity, feedback and
financial analysis
- Assist
in external and internal audit of construction payment cycles and routines
- Assist
in departmental budgeting and analysis
- Any
other duties that may be delegated to you by the head of construction
About You
- 2-3
years experience in a busy accounting environment with extensive
experience in payment processing for multiple suppliers and contractors
- Exposure
within a construction/project environment is essential
- Hands
on skills in preparation of cashflows, budgets and financial reports for
senior management
- Energetic
and confident person with ability to work consistently with minimal
supervision while producing high quality work and resolving payment issues
effectively and in a timely manner
- Good
skills with computer applications especially excel and word applications
- Basic
to good working knowledge of Microsoft Dynamics (Navision ERP) or any
other accounting software will be helpful
- Ability
to work with construction and project staff and guiding them on payment
issues
- Must
possess good secondary education and intermediate accounting
qualifications-CPA 2 or equivalent
- Must
be an honest and ethical person with good references from previous
employers
- Good
written and verbal communication skills. Proficiency in spoken Swahili
will be an advantage
- Good
time management and planning skills
- Ability
to meet deadlines consistently.
The position reports to the head of construction with a dotted line to Head of Finance.
You can apply and view detailed job requisitions on the Careers page at
www.bridgeinternationalacademies.com
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