Job Title: Regional Purchase Assistant, PSCMD Procurement
Responsible for coordinating regional purchases,
obtaining and comparing supplier quotations, monitoring price variations,
negotiating with suppliers, following up on orders and deliveries, supporting
purchase-order approvals, consolidating import orders, assisting the Capex
team, and preparing procurement and savings reports. Requires a Bachelor’s
degree in Purchasing and Supply Chain or a related business field, membership
in CIPS, CILT or KISM, and at least two years’ purchasing or warehouse experience.
The position is based in Nairobi and requires on-site work.
Job Purpose:
The Purchase Assistant will support in coordinating
purchases within the region, seeking quotations, and preparation of price
comparison and follow up on reports.
Key
Responsibilities:
Monitor
price variances within the E.A region.
Obtain
competitive quotes from various suppliers and recommend or award the order to
the supplier with the most competitive prices
Communicate
with end users to clearly understand the requirements of the items required and
also keep them informed on the status of their enquiries
Ensure
that users’ requirements are confirmed by way of sign-off on evaluation forms
or by email for regional purchase.
Follow up
with suppliers to ensure timely responses on regional requirements and delivery
items.
Provide
all the necessary information for approval of a purchase order.
Requirements include comparisons of quotes received with confirmed best
price negotiated, availability of item, delivery period
Inform
users of new products
Arrange
periodic meetings with regional institutions
Carry out
negotiations with suppliers
Assist
Capex Team with their daily purchasing process.
Consolidate
import orders for the regional network
Preparing
weekly/periodic enquiries status and price variance reports for each
institution and compile quarterly savings reports and other reports as may be
required.
Carry out
other responsibilities as assigned by the department supervisor/manager
Qualifications
Bachelor’s
degree in Purchasing and Supply Chain, or a business relevant field.
Member of
the Chartered Institute of Purchasing & Supply (CIPS) or Chartered
Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
Minimum
of 2 years’ work experience in a supervisory level in a purchasing and/or
warehouse function
Ability
to work in team
Excellent
customer service skills
Attention
to detail
Trustworthy
and Dependable
Knowledge
of warehousing/stocking
