HR/Admin Officer providing administrative support across recruitment, onboarding, employee records, performance management, payroll and office administration, requiring a diploma or bachelor’s degree in Human Resources or Business Administration and IHRM-Kenya membership, in a corporate environment, on-site role.
About the Job
In this
role, you’ll provide administrative support to the HR/Admin department, helping
to ensure the smooth operation of HR processes and activities. You will assist
with recruitment, onboarding, employee records management, various HR-related
tasks and Administrative tasks. You will be maintaining an organized and
efficient HR/Admin functions, contributing to a positive employee experience
Key
Responsibilities
Recruitment and Talent Management;
Handle a
full cycle recruitment process, including attracting and retaining talent,
Carry out
full onboarding process for new hires, reviewing process, preparing orientation
materials, organizing for training with line managers and mentorship of new
hires;
Maintain
and update employee records in HR databases and physical files, ensuring
accuracy and confidentiality.
Compensation
and Benefits Management;
management
of employee benefits, including enrollment, changes, and terminations;
review of
sourced benefits scheme and align benefits to business strategy
implementation
and roll out of all schemes
Contract Management;
Prepare
and manage HR documents such as employment contracts, offer letters, and
termination paperwork. in accordance with the law and set templates
Review
existing contracts and how to improve covering company from legal exposure;
Performance Management;
Collaborate
with line managers to draft KPA and KPIs;
Roll out
of KPA and KPIs and assist tine managers in communication and inclusion
strategy
Manage
the performance calendar, reminding line managers, guiding the conduction of
the review meetings
Roll out
and tracking tracking of PIPs
Offboarding;
Handle
group off boarding of employees; clearance, termination process, final dues,
exit interviews;
Policy
and HR Reports formulation and Administration
drafting
and implementation of HR policies and procedures, ensuring compliance with
company policies and legal requirements.
preparation
of HR reports and presentations for management.
Coordinate
general office administration, supplies, assets, records, facilities, meetings,
and office logistics.
Employee Relations and Engagement;
Help
organize and coordinate people engagement activities and employee relations;
Formulate
and roll out employee engagement surveys;
Serve as
a point of contact for employee inquiries, directing them to the HR officer as
needed.
Assist in
handling employee grievances and disciplinary issues in accordance with company
policies.
Leave
Management on the HRMIS and constantly liaising with line managers and
organisational leads on leave liability and how to minimise it while creating
work-life balance for employees;
maintaining
a positive work environment and fostering good employee relations.
Payroll Management;
Process
accurately assigned companies payroll by collecting and verifying timekeeping
information and ensuring timely submission to the Finance department.
Compliance;
Ensure
that HR practices are compliant with labor laws and regulations i.e
WIBA,Licenses, ISO Compliance, HR Compliance and full adherence to the HR
Manual and SOP;
Ensure
statutory compliance
Be
abreast with all new compliance requirements and adjust HR structures to align
Admin Task
Serve as
the first point of contact for visitors, clients, candidates, and suppliers.
Supervise
office staff
Procurement
for office purchases
Maintaining
OSHA standards in the premises
Organizing
meetings and any other admin tasks as shared.
Manage
estate correspondences.
Skills
Organizational
Skills: Ability to manage multiple tasks and prioritize workload effectively.
Attention
to detail and accuracy in handling sensitive employee data and documentation.
Research
skills
Excellent
verbal and written communication skills.
Report
writing skills
Proficiency
in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR
software and databases.
Familiarity
with HRIS and payroll systems and basic understanding of payroll processes.
Competencies
Ability
to interact professionally with employees at all levels of the organization.
Flexibility
in moving across different organisational divide with ease
Qualifications
A diploma
or Bachelor’s degree in Human Resources, Business Administration, or a related
field.
IHRM-Kenya
Member
Closes On October 12th, 2026
