Program Officer – Disaster Management designs emergency response and disaster reduction plans, requires a Disaster Management Degree and 3+ years experience.
Job Summary
The
holder will ensure successful implementation of timely live saving
interventions contributing to the improved children wellbeing outcomes and as
guided by the donors, the WVK National Office Strategy for FY26-30. The
position holder will provide support in resource acquisition within the
Disaster Management Team (DMT), Disaster Risk Reduction, Capacity Building and
program management of DM Projectsion for Disaster management as well as
Advocacy, Networking and Engagement with Strategic & New Partnerships
Development within the Disaster Management Directorate.
Job Responsibilities:
Programme
Design, Management and Reporting
Ensure
that the project log frames and M&E plans are realistic.
Ensure
timely review and submission of narrative reports and other periodic reports to
rightful stakeholders
Participate
in monitoring Disaster Management projects progress.
Ensure
that project goals and objectives are achieved and grant requirements are
adhered to.
Maintain
a good working relationship with national office technical specialists to
enhance their contribution to the technical aspects of the projects’ designs.
Monitor
the country’s humanitarian landscape and ensure emerging risks are analyzed and
addressed.
Ensure
successful roll out and implementation of Disaster Management (DM) grants
including timely start of grants projects.
Effective
follow up on DM project implementation to ensure they are timely and as per
design document and donor standards.
Technical
support rendered in analyzing and utilizing relevant monitoring data by
different stakeholders and grant projects teams.
Standardize
monitoring tools applied by project teams.
Lessons
learned from different projects shared to enhance local planning and
implementation, modifications that might be necessary at the local level
suggested based on evidence and lessons learned.
Implementation
and expenditure levels regularly reviewed & tracked and work plans and
budgets managed with the finance team.
Timely
follow up on implementation of project audit recommendations.
Effective
cross-functional linkages established among Disaster Management projects.
Timely
recruitment of Project staff supported and new staff properly oriented on
L&R specific programming processes, products and specific donor
requirements;
Staff
capacity built on specific grants programming guidelines as per donor
specifications.
Quality
Assurance and Technical Support
Ensure
assessments, designs, monitor and evaluation of Projects in alignment with set
standards realized.
Ensure
that Project designs and implementation plans are reviewed and appraised.
Timely
and relevant analysis and recommendations provided to project leadership and
staff.
Ensure
well-coordinated baselines and evaluation processes and participation in these
events.
Implementation
of established guidelines and policies monitored for critical milestones in the
life cycle of Disaster Management projects during surveys, reviews, evaluations
and reports.
Management
and donors notified of any significant changes through regular communication.
Relevant
data from across DM grant projects collated, analyzed and interpreted in a
systematic way
Regular
narrative and financial progress reports prepared and shared (monthly,
quarterly, semi- annual and annual reports) with the NO, Government, SO, donors
and other partners.
Support
baseline surveys/assessments/situational analysis on Disaster management needs,
community
Ensure M
& E plans are compiled and indicator tracking tables are tracked and
updated.
Appropriate
use of information management systems for DM grants for management decision
making;
Documentation
of all project’s initiatives for accountability well-coordinated;
Lessons
learned from monitoring shared with national office operations staff in a way
that supports ongoing learning and development
The DM
projects profiled internally and externally in liaison with the Communications
department;
Resource
Acquisition for Disaster Management
Ensure
timely and accurate funding proposals are developed in line with donor
requirements and WVK standards in collaboration with the other sector
specialists and RAM for highly competitive humanitarian-related concept notes
and proposals;
Calls and
queries by Government, Donors and SOs on the projects effectively responded to
in coordination with RAM and DM leadership
Concepts
and proposals to deepen and scale up the impact of the projects and other
Disaster Management initiatives developed in close liaison with RAM and the
other sector teams.
Provide
regular updates to WV’s Support Offices and donor regarding funding and
commitments.
Lead the
roll out and implementation of an integrated, organizational wide, resource
acquisition and management system for all funding streams for Food Assistance
and DM at large.
Participate
in donor budget negotiations.
Lead the
roll out and implementation of an integrated, organizational wide, resource
acquisition and management system for all funding streams for Food Assistance
and DM at large.
Participate
in donor budget negotiations.
Advocacy,
Networking and Engagement with Strategic & New Partnerships Development
Representation
of WV Kenya in key Disaster Management stakeholder forums/meetings at the
National level.
Effective
linkages and collaboration forged with key structures that include the National
Drought Management Authority, UN, Donors and other INGOS and International
Agencies.
Support
to community led processes of monitoring public service delivery provided and
Community capacity enhanced for participation in policy & advocacy.
Effective
networks established with stakeholders at County and National level
Project
SO and donor field visits coordinated in liaison with RAM and Disaster
Management teams.
Facilitate
donor engagement especially with the UN, USG, International Organization of
Migration (IOM) and other main emergency donors (BHA, ECHO, among others).
Ensure
timely responses to SOs and Donor queries
Ensure
quality representation with donors, NGOs, Government and other stakeholders.
Participate
and strengthen the Partnerships/ Networks
Capacity
Building and Learning
Design
appropriate trainings for staff based on the emerging trends in DM and food
assistance; skills in proposal development.
Facilitate
trainings for the National Disaster Management Team (NDMT) and the Integrated
Disaster Management Committee (IDMC), COVACA, Do-No-Harm (DNH), Disaster Risk
Reduction DRR
Maintain
a culture of continuous learning through applied research, cutting edge
analysis, and documentation of best practices.
Multi
sectoral technical backstopping across programming
Qualifications
Required
Professional experience
A minimum
of 5 years of INGO experience in programming across varying contexts and
thematic areas
In-depth
understanding of Disaster management, Anticipatory Actions, Humanitarian
Coordination architecture
Experience
in resource mobilization and fundraising is a critical advantage
High
level of understanding of grants programming, with demonstrated experience of
different donor regulations.
Prior
experience of direct project implementation in fragile/emergency context is
preferred.
Ability
to engage at a strategic level with senior government officials, the UN
agencies, INGO officials at the National & County level.
Strong
budgetary and financial management skills, organizational skills, communication
and interpersonal skills
Ability
to use a computer and software to develop or maintain spreadsheets and
databases
A mature
and committed Christian, able to stand above denominational diversities
Strong
organizational skills and an ability to work with diverse teams across the
organization.
Willingness
to travel to the field as and when needed
Work in a
multisectoral/ multicultural team- patience, cultural sensitivity and
application of contextual understanding in day-to-day work
Excellent
written and spoken English is essential
Required Education &
Certification
A
Bachelor’s degree in International Relations, Development, Project Planning and
Management or other relevant field A Master’s Degree in International
Development is an added advantage.
Preferred Knowledge and
Qualifications
Knowledge
and appreciation of WVI working systems, policies, standards, vision, mission,
core values.
