Grant Monitoring & Evaluation Officer tracks grant project indicators and prepares donor reports, requires an M&E or Statistics Degree and 3+ years experience.
Job Summary
World
Vision is actively seeking a qualified M&E Officer to join the Kenya Big
Dream (KBD) Phase III to be based in Migori County. In this role, the incumbent
will oversee the day-to-day coordination of Monitoring, Evaluation,
Accountability, and Learning (MEAL) processes for the KBD program in Migori
County. Reporting directly to the KBD Phase III Project Manager and receiving
technical guidance from the DMEAL Coordinator KBD, the incumbent will play a
pivotal role in ensuring the collection and management of high-quality data,
coordinating program assessments, facilitating program reporting, conducting
routine monitoring activities, documenting impactful stories of change,
facilitating learning and reflection sessions, and maintaining accountability
to target populations.
Job Responsibilities:
Technical
support in Program Planning.
Participate
in the designing and implementation of a monitoring framework to track delivery
against program objectives.
Together
with the Program team and partners, organize and facilitate
Strategic/multi-year Plans/designs and budgets for the overall program.
Support
review and update log frames, M&E Plans, pprogram indicators and periodic
targets and detailed implementation plan.
Support
the development of clear and implementable work break down structure for
respective MEL activities as needed.
Support
the finance team to ensure realistic scheduling of MEL activities and budgets.
Identify
and document the program geographical coverage and produce a RS/GIS activity
/Program map.
Participating
in the designing/preparation of tools and guidelines for data collection,
analysis and reporting, with a focus on establishing output and outcome
tracking, systemically checking data for quality, accuracy, and consistency,
and providing feedback as necessary.
Provide
support and participate in Kenya Big Dream related program design (assessments,
research) and in the production of well-designed proposal that are LEAP aligned
and reflective of community needs, contexts and donor/SO expectations.
Technical
Support in Program implementation and Quality Assurance.
Participate
and coordinate the successful roll out and implementation of all MEAL related
initiatives in the program sites of Baringo, West Pokot and Samburu Counties
Migori county will also be added at a later time.
Disseminate
clear business processes for respective MEAL components to ensure consistent
application and adherence to standards.
Develop
and support implementation of programs in the MEAL annual calendars.
Participate
in undertaking orientations for assessment consultants and conduct MEL-related
capacity building for project staff.
Ensure
that respective staff and WVK implementing partners are provided with requisite
MEAL technical support to perform.
Coordinate
effective implementation of MEL activities in collaboration with key partners
within the County.
Support
and facilitate timely review and sharing of all program documents;
plans/designs and reports.
Monitoring,
Reporting and Accountability.
Support
in the establishing and operationalization of a digital data collection and
beneficiary tracking system and database.
Coordinate
routine monitoring for Kenya Big Dream Phase III and its implementing partners.
Coordinate,
participate and report on technical field monitoring visits.
Ensure
mechanisms for collating, & analysing data, synthesizing information,
updating the monitoring matrix and other monitoring systems are in place.
Ensure
timely dissemination of monitoring data to key stakeholders for management
decision making.
Ensure
the appropriate use of information management systems in compliance with WV
Kenya, GOK, and donor and in line with partnership agreements.
Coordinate
the compilation and submission of program management reports as per WV
standards and donor requirements.
Support
establishment of accountability mechanisms for the program to enhance
information sharing, complaints management and timely feedback flow.
Timely
and quality review and submission of all mandatory monitoring reports.
Always
ensure to store collected data securely as per policies relating to data
protection for the program.
Ensure
Program alignment to the national, donor and support office evaluation
protocols.
Prepare
for and answer detailed data-related questions in calls/presentations with
support office staff and project donors.
Lead KBD
project compliance with all support office data entry requirements including
learning appropriate MIS systems and building capacity of project staff for
necessary data collection and entry.
Ensure
effective community complaints response mechanisms in collaboration with
communities are developed and functional.
Research,
Learning and Knowledge Management.
Support
periodic reviews/evaluations of the program interventions using appropriate
methodologies to determine achievements.
Support
program knowledge management mechanisms including documentation and sharing of
innovative/promising/best practices or lessons learned and impacts.
Support
the ongoing and collaborative learning partnership with the University of
Nairobi and other partners based on key data from the performance management
system.
Support
in developing ToRs, solicitation, selection, and execution of in-country
assessment contractors including baseline, midline, and endline, and other
research as identified.
Support
in the coordination of the learning agenda in collaboration with support
office.
Support
in conducting of M&E, research, and planning related to social norms,
barrier analysis, and sensitive topics.
Prepare
for and speak to data related questions in regular project calls with support
office.
Networking
and Collaboration.
Network
and collaborate with relevant partners, and represent World Vision in Technical
Working Group Meetings relating to KBD program.
Comply
with and promote WV policies such as Child and Adult Safeguarding policy,
Whistle blower policy and anti – fraud policy (preventing and reporting any
incidences of Fraud).
Build
capacity of project MEL staff in each region pertaining to: program planning,
monitoring, reporting, research, and quality assurance.
Qualifications
Required
Professional experience
Practical
experience in M&E system coordination/ implementation in a large
international non-governmental organization or other international
relief/development body.
Experience
in working on donor funded programs and another multilateral donor funded
project.
Demonstrate
understanding of latest developments, research and trends in the relevant
aspects of the field of child protection.
At least
2-3 years’ experience in program design, implementation, monitoring and
evaluation and reporting.
Excellent
communication, Networking skills Ability to work effectively in a
multi-cultural environment.
Demonstrate
ability to manage resources efficiently and effectively.
Must be a
committed Christian who is able to stand above denominational and cultural
diversity challenges.
Must be
able to provide spiritual leadership within but not limited to daily devotions.
Experience
in Data collection on the Open data kit plat form and other mobile based
applications, data analysis and interpretation.
Computer
literacy in MS office Word, Excel, and PowerPoint;
Experience
in data/statistical programmes e.g. SPSS or Stata etc.
Excellent
team player with ability to work under minimum supervision.
Well-developed
research, analytical (qualitative and quantitative), documentation,
report-writing and strategic planning skills, with particular competency in
participatory research methods;
Proven
ability in designing, implementing, monitoring and evaluating child protection
programmes will be an added advantage.
Experience
in social norms and/or social behaviour change research will be an added
advantage.
Mobile-data
collection and management software skills (e.g. ODK, Kobo etc.) is desirable.
Ability
to document good practice and lessons learned.
Excellent
communication skills (both written & verbal).
Ability
to write effective funding proposals.
Required Education &
Certification
The
holder of this position must have a Bachelor’s Degree in Social Sciences,
Sociology, Economics/statistics, Monitoring and Evaluation or Project
management, Statistics or related discipline from a recognized University.
Certification
in M&E and in conducting assessments or equivalent will be an added
advantage.
World Vision Kenya:
Has not
outsourced its recruitment process to any organization or agency that, through
website postings, e-mail messages, newsletters or otherwise, claim to be doing
recruitment on its behalf.
Does not
solicit money for any part of its recruitment processes including
short-listing, interviews, or medical checks.
Will not
be responsible for such fraudulent correspondence or any loss of money or
theft, which may result from anyone engaging in such recruitment activity.
Victims
of such fraudulent correspondence may wish to report it to law enforcement
authorities.
