Company Accountant managing financial resources and ensuring accuracy in financial reporting, requiring a Bachelor’s degree in Accounting with CPA(K) and 8+ years working experience, in an agricultural environment, on-site role.
Job Purpose
The Company Accountant is responsible for the efficient management of the company’s financial resources, ensuring accuracy in financial reporting and compliance with legal standards. The role involves developing and maintaining accounting principles, practices and procedures to support strategic decision making.
The role collaborates with various departments to establish budgets and forecast activities, monitor financial performance, implement cost control measures and coordinate year-end organizational audits.
Key
Responsibilities
Cash
Management
- Maintain
accurate and organized records of all cash transactions.
- Process
and record incoming cash receipts including customer payments.
- Maintain
accurate and organized records of all incoming and outgoing cash
transactions.
- Accurate
account allocation and ensuring exchange gains/losses are approved before
posting
- Implement
and manage collection strategies to minimize overdue accounts.
- Issue
petty cash after verifying and reconciliation of the expenses.
- Post
petty cash vouchers on a timely manner.
- Support
the cash flow planning and forecasting.
- Perform
regular reconciliations of accounts receivable ledgers with general ledger
accounts.
- Assist
in the preparation of monthly, quarterly, and annual financial reports.
- Filing
the cash records in Edocs and CW1
Overhead
Costs Control and Management
- Ensure
proper allocation and posting of overhead expenses on CW1 system.
- Ensure
adherence to internal controls and company policies in relation to
overhead expenses.
- Analyse
and reconcile overhead related general ledgers monthly.
- Review
overheads trends.
- Produce,
as required, any ad hoc financial reports as requested by the Management
in relation to overhead expenses.
Financial
Reporting and Analysis
- Prepare
accurate and timely annual financial statements, including income
statements, balance sheets, and cash flow statements.
- Conduct
financial analysis to identify trends, variances, and opportunities for
improvement.
- Assist
the Financial Controller with statutory reporting ensuring compliance with
accounting standards and regulatory requirements.
- Respond
to inquiries made by the Financial Controller and other managers regarding
financial results and special reporting requests.
- Produce,
as required, any ad hoc financial reports as requested by the Management.
Budgeting
and Forecasting
- Collaborating
with other departments, develop, implement and monitor budgets.
- Provide
budget utilization and contribution analysis reports to assist the various
departments to manage and monitor their performance in line with the
allocated budgets.
- Analyse
budget variances and recommend corrective actions.
Internal
Controls and Risk Management
- Work
with Financial Controller and Heads of Department across the whole
organization to ensure financial risks are identified.
- Develop
and implement mitigation strategies of the identified risks.
- Develop
and implement policies and procedures with emphasis on internal controls.
Tax
Management and Compliance
- Ensure
compliance with all tax regulations and timely submission of tax returns
i.e. PAYE, VAT, Withholding tax etc.
- Ensure
compliance with the relevant tax laws
- Working
with Financial Controller and others, coordinate organization annual audit
and ensurea clean audit report.
- Provide
analysis and advice to the Financial Controller on the potential
implications of proposed changes in accounting rules/policies and
legislation/government rules.
Financial
Systems and Processes
- Oversee
the development and implementation of new procedures and features to
enhance the workflow of the department.
- Monitor
and analyse department work to develop more efficient procedures and use
of resources while maintaining a high level of accuracy.
- Ensure
the integrity and reliability of financial data.
Other
- Coach and mentor staff regarding the
handling of non-routine reporting transactions.
- Develop and implement financial
policies and procedures.
- Participate in system improvement
processes and initiatives.
- Oversee the receivables section of
the finance department in collaboration with the Receivables Officer.
- Any other responsibility as
delegated by management.
Minimum Knowledge, Qualifications
and Experience required for this role
- Bachelor’s
degree in accounting or finance
- Minimum
of 8 years working experience
- Proficiency
in computer skills
- Knowledge
of Cargo wise system (Added advantage)
Certification/Membership
- CPA (K)
Role Related Competencies
(Behavioural Indicators):
- Creativity and innovation
- Multi-tasking
- Prioritization of different tasks
- Strong interpersonal and
relationship management skills
- Excellent communication skills
(Verbal & written)
- Excellent organizational and
planning skills
- Ability to work as part of a team in
a pressured environment.
- Attention to detail and ability to
maintain confidentiality.
- Demonstrate problem solving skills.
- High level of integrity and work
ethics
Key Performance Indicators
- Efficiency of cash flow management
- Adherence to tax compliance and
timely filing of returns
- Effectiveness of the internal
controls in preventing errors and loss
- The accuracy and reliability of
financial reports prepared.
- Number of process improvements
implemented.
- Budget implementation and monitoring
- Team management – efficiency and
productivity of the team
