Assistant Office Administrator III taking shorthand notes, preparing office correspondence, managing executive schedules, and filing documents, requiring a Diploma in Secretarial Studies or Business Administration, business shorthand speed of 80 wpm, and computer literacy.
Duties and responsibilities at this level will include:
–
- Taking
oral dictation; word and data processing; managing e-office; ensuring the
security of office records, documents, and equipment; maintaining an
up-to-date filing system in the office; operating office equipment;
managing office protocol; handling telephone calls and appointments; and
supervising office cleanliness.
Qualifications
For appointment to this level,
a candidate must have: –
- Kenya
Certificate of Secondary Education, mean grade C- (minus) with at least C
(plain) in English or Kiswahili, or its equivalent qualification from a
recognized institution;
- Diploma
in Secretarial Studies from the Kenya National Examinations Council
(KNEC);
OR
- Business
Education Single and Group Certificates (BES & GC) from the Kenya
National Examinations Council in the following subjects: –
- Typewriting
III (50 w.p.m.) / Computerized Document Processing III;
- Shorthand
II (80 w.p.m.);
- Business
English II / Communications Skills;
- Office
Practice II / Office Procedures;
- Secretarial
Duties II;
- Commerce
II;
- Office
Management III / Office Administration and Management III;
- Proficiency
in Computer Applications;
- Fulfilled
the requirements of Chapter Six of the Constitution.
