Summary: Programme Officer role at Johanniter. Responsible for coordinating programme activities, supporting project implementation, monitoring progress, preparing reports, and engaging with partners and stakeholders. Requires a relevant degree in development studies, project management, social sciences,with programme coordination experience and strong communication skills. The role is based in Kakuma with duties performed on-site.
Overall Job Purpose
The Programme Officer will work as part of the Johanniter Kenya national team reporting to the Kenya Programme Manager. Based in Kakuma (with initial induction in Nairobi) the incumbent will primarily support the partner organizations implementing the “Transitioning Vulnerable Refugee and Host Communities into Self-Reliance and Resilience in Turkana West Sub-County (TRUST) Project” and may support other projects as required. The TRUST project covers Nutrition, WASH and Livelihoods/Food Security sectors.
In this role, the Programme Officer will work closely with the Johanniter Programme Manager, the Johanniter Senior PMEAL Officer and Johanniter Partners’ teams to provide technical support on project implementation, monitoring, evaluation, accountability and learning. S/He will be responsible for partnership relationship building and support partnership processes including partner mapping, assessments, vetting, capacity sharing and strengthening.
Key Responsibilities
Strategy
and Vision
- Actively supports the values of Johanniter and shapes the work
accordingly.
- Contributes to the implementation of the international and country
strategy of Johanniter International Assistance
Programme Management. - Supports the Programme Manager and Senior PMEAL Officer to oversee
the implementation of Johanniter project activities in Kakuma ensuring
that activities are implemented on time, on budget and in compliance with
donor regulations.
- Ensures that partner project staff understand the donor requirements
for the respective projects.
- Works with the Programme Manager to ensure projects are implemented
in ways responsive to communities, in line with Johanniter’s Leadership
Guiding Principles and the Johanniter International Strategy and are
compliant with donor regulations.
- Ensures that the cross cutting thematic areas of gender and
inclusion are effectively streamlined in project implementation.
- Works with the Programme Manager in identifying potential funding
opportunities and actively participates in the proposal writing process
when the need arises.
- Supports the Programme Manager in reviewing partner narrative and
monthly BVA reports (expenditure) and data analysis.
Learning,
Evaluation, Accountability, Documentation and Monitoring
- Monitors project implementation by Johanniter’s partners and
provides feedback to the partner staff.
- Together with the Senior PMEAL Officer and partner staff, supports
in conducting assessments including needs assessments, baselines and
evaluations etc.
- Contributes to proposal development and programme design, indicator
definitions, theory of change development and log frame design.
- Conducts regular e.g. weekly project monitoring visits together with
the partner(s) at the project locations.
- Contributes to the rollout of Johanniter’s global strategic
initiatives related to measurement & accountability, and enables
reporting against Johanniter’s global standards and requirements.
- Supports the Senior PMEAL officer and Partner(s) staff to compile
the monthly and donor reports to share with the Programme Manager.
- Supports the partner(s) in developing client complaints and feedback
mechanisms and ensures collection and filing of success stories, case
studies, pictures, etc.
- Contributes to organizational learning documentation and
dissemination of key findings stemming from monitoring, assessment, and
other analyses of project learning activities.
Coordination
and Representation
- Represents Johanniter in relevant meetings at project level i.e.
co-design workshops, project inception and closing meetings, quarterly
feedback and review meetings, project implementation meetings, partner
reflection meetings etc.
- Supports with information sharing with Johanniter implementing
partners.
Partnership
Support and Management
- Supports with partner mapping, selection and vetting processes to
identify new partners.
- Together with the Programme Manager, facilitates and coordinates
timely, coordinated and coherent partnership and project review processes
involving finance, logistics and procurement, PMEAL and management teams.
- Together with the Programme Manager and Senior PMEAL Officer support
project opening, monitoring and closing meetings and ensures partner
participation in all project cycle meetings.
- Works collaboratively with partners to facilitate systematic and
timely partner feedback to Johanniter’s management, improve partnership
relationship, including the documentation of, and response to partner
feedback and constructively resolve any issues that may arise.
- Supports the Programme Manager with ensuring complete and organized
partnership files for each partner are up to date and on the server.
- Identifies areas (logistics, programmes finance, monitoring and
evaluation) where the partner may need capacity strengthening and shares
this with the Programme Manager.
Qualifications
- Bachelor’s degree in Development Studies, Social Studies, Community
Development, Public Health, Agriculture or other relevant qualification(s)
from an accredited academic institution.
Experience
- 3+ years of relevant work experience in humanitarian assistance or
development organizations.
- Extensive practical experience in working with partner
organizations.
- Experience in nutrition, WASH, food security and livelihoods.
- Demonstrated knowledge on the application of MEAL concepts in
project planning and management.
- Demonstrated experience and skills in project management cycle.
- Knowledge of national and international guidelines including SPHERE
and CHS is an advantage.
- Strong writing skills in English.
Skills
- Excellent communication skills with fluency in English is a must;
knowledge of local languages is an advantage.
- Strong interpersonal skills required, with the ability to
collaborate with others.
- Willingness to travel to project sites with the partner on a
frequent basis (a minimum of 3 times per week).
- Self-driven, culturally aware and able to work in harsh
environments.
- Ability to meet deadlines/perform duties on time; highly organized.
- Attention to detail.
How to Apply
They
require background checks (including criminal record and reference checks) to
protect the vulnerable and prevent abuse.
Applications
for this position MUST include the following:
- A concise and up to date CV.
- A cover letter explaining how you meet the criteria
for this position as stated above (no more than 1 page).
- Reference contacts (phone numbers and email
addresses) of three referees. Please state their working relationship to
you, the position you held at the time and the dates you worked together.
- Certificates of service from former employers.
- Applications which do not include all of the above will not be
considered.
- Applications should be sent to recruitment.kenya@johanniter.de
- Please indicate Programme Officer in the subject
line of your e-mail.
- Short-listed candidates will be invited for interviews via email.
