Finance Tools Specialist Job in Nairobi, Kenya

MSF is recruiting a Finance Tools Specialist position. Proficiency in finance ERP systems, system administration, and user support is required.

Tasks & Responsibilities

Finance System administration and governance

Acts as the finance functional focal point for UniField, WeFin, and related finance tools.
Maintains system configurations, master data, user access, and finance-related settings.
Monitors system performance, data quality, and compliance with MSF standards.
Represents MSF Ubuntu in relevant UniField and WeFin platforms and coordinates enhancement requests, testing, and issue resolution.
Provides recommendations on the effective use and optimization of finance systems.

Functional Support & Solution Design

Provides functional support to users and troubleshoot systems and process-related issues.
Analyzes root causes and coordinates resolution with IT, system referents, and external support teams.
Gathers business requirements and translates them into practical system solutions.
Supports user acceptance testing, system releases, upgrades, and new functionality implementation.
Ensures effective integration and data flows between finance tools and related systems.

Process improvement and Workflow management

Maps, documents, and improves finance processes and workflows across MSF Ubuntu.
Develops standardized and scalable ways of working supported by finance systems.
Ensures alignment between business processes, policies, controls, and system configurations.
Identifies opportunities for process optimization, automation, and harmonization across Country Programs.
Supports change management and adoption of new processes and system functionalities.

Deployment, training and capacity building

Supports the deployment, rollout, and expansion of finance tools within Country Programs.
Designs and delivers face-to-face, virtual, and on-the-job training for finance system users.
Coaches and support key users to strengthen local ownership and expertise.
Assesses training needs and develop learning plans to improve user competency.
Promotes knowledge sharing and best practices across MSF Ubuntu.

Documentation and Knowledge management

Develops and maintains procedures, guidelines, training materials, and user documentation.
Ensures documentation remains current, practical, accessible, and aligned with system and process changes.
Contributes to the development of knowledge resources and e-learning materials.
Maintains accurate records of deployments, training activities, and key system changes.

Coordination & Reporting

Collaborates closely with Finance, HR, Supply, IT, Country Programs, and intersection platform stakeholders.
Provides regular reporting and recommendations to the Head of Finance Operations.
Prepares deployment, training, and support reports and follow up on agreed action plans

Qualifications

Education

A degree in Finance, Accounting, Information Systems, Business Administration, or a related field.

Experience

Minimum 5 years of experience working with finance ERP systems in a support, administration, implementation, or optimization role.
Experience with international NGOs or complex multi-country organizations. Experience with MSF is an asset.
Proven experience in functional support of ERP systems and finance applications. Experience with UniField and/or WeFin is a strong asset.
Experience in business process analysis, workflow design, and process improvement.
Experience delivering training, coaching, and capacity-building initiatives.

Competencies

Technical competencies

Strong knowledge of finance ERP systems, configuration, master data management, and user support.
Solid understanding of system integrations, data flows, and interfaces between Finance, HR, Supply, and related systems.
Knowledge of system implementation lifecycles, UAT, release management, and post-go-live support.
Strong analytical and problem-solving skills.
Advanced proficiency in Microsoft Excel and good knowledge of Word, PowerPoint, and Power BI.
Ability to translate complex systems and finance concepts into clear, user-friendly guidance and solutions.

Behavioral/Core Competencies

Languages

Working proficiency in English is mandatory (incl. delivering training / webinar in English).
Knowledge of French is a strong asset.
Additional languages are an advantage.

Conditions and Benefits:

The role requires regular travel to countries of operation and MSF Ubuntu hubs.
Travel at short notice may be required during emergencies, assessments or critical incidents.
The post-holder may be required to work extended or irregular hours during crises.
The role requires high levels of discretion, resilience, political judgement and emotional intelligence.
The position will operate in a growing Operational Directorate and will require adaptability as MSF Ubuntu’s structures, systems and portfolio evolve.
Job Location: The position will be based in either MSF Eastern Africa office in Nairobi (Kenya), or Johannesburg (South Africa).
Contract: 2-year renewable, full-time contract.
Start date: As Soon As Possible.

If based in Nairobi, the benefits below shall apply:

Salary: An annual salary of EUR 27,145 at HQ Grade 8 based on a full-time appointment with an annual increment of 2% every year up to a maximum of 10 years.
Work-life balance financial benefit:; ranging between EUR 620 to 1,159/month based on individual & administrative status. This amount may be used to cover accommodation and utilities, transportation, etc.

Other benefits include;

Annual Leave: 25 days of annual leave per year.
Other Holidays: sick leave, circumstantial leave, maternity leave (21 weeks), paternity leave (4 weeks), own affairs days off, etc.
Employer Pension contribution: 10% of basic salary:
International insurance for both medical and disability**.**
Relocation support; based on MSF EA terms/conditions.
Work-life balance: Daily flexi-hours and 2 days working from home possible.
School fees benefits: for eligible dependents, based on individual & administrative status.
Diverse team composition:; Collaborate with a global network of talented professionals, bringing diverse perspectives and expertise from around the world.
Career Development: MSF provides many learning resources (online learning resources, regular trainings – including language, Peer to peer learning.
Mobility: You will have opportunities to travel abroad for work, meetings, trainings and workshops; giving you a chance to experience different cultures and broaden your professional network.
Annual home leave ticket: To be taken once every year for both staff and eligible dependents back to their home country for vacation. Only applicable to non-Kenyans and based on individual & administrative status.