KI is recruiting an Office Assistant position. Proficiency in office support, clerical duties, and organizational skills is required.
About the Position
Katiba
Institute is looking for an Office Assistant to support the Institution in
ensuring smooth, efficient office operations by performing administrative and
clerical tasks, including assisting staff and visitors. The office
administrator will work in the Operations Unit within the Finance and
Operations Department to ensure effective coordination and organisation of
office activities, enhancing productivity and service delivery
Key duties and responsibilities
Office
and Facility Cleaning
- Perform daily office cleaning duties before staff report to work.
- Maintain a clean reception area, sweep, mop, and polish floors, and
dust office furniture and equipment regularly.
- Clean and maintain washrooms, complete cleaning rosters, and ensure
hygiene standards are upheld.
- Perform compound and indoor window cleaning and support light
gardening and landscaping tasks.
- Attend the monthly office deep cleaning sessions and regular
cleaning of windows.
- Support the implementation of workplace health, safety, and security
procedures.
Kitchen
and Hospitality Support
- Prepare tea and refreshments for staff and meetings and maintain the
cleanliness and orderliness of the kitchen.
- Assist with payment of general office bills.
- Manage the kitchen and other office cleaning supplies.
Waste
Management and Equipment Care
- Empty office dustbins daily and manage recycling according to the
organisation policy.
- Store cleaning tools and supplies properly, maintain equipment, and
report repair needs affecting office facilities, equipment and furniture
for replacements.
Organisational
Engagement
- Participate in selected project activities and events to better
understand the organisation’s mission and programs.
- Attend departmental meetings.
Qualifications
- Diploma or certificate in Business Administration or related
field.
- Proven experience in an administrative or clerical role.
- At least 3 years of experience in undertaking similar assignments.
- Ability to work independently and as part of a team, as well as
under pressure.
- Professional demeanour and customer service orientation.
- Ability to take on different tasks, balance priorities, and
coordinate work effectively to meet deadlines.
- Dedication and commitment to constitutionalism and human rights
principles.
- Ability to analyse problems rigorously and from all angles, showing
sound practical judgment.
- Sound emotional intelligence skills and the ability to interact with
persons from all sectors of society
How to Apply
Please email a cover
letter, curriculum vitae, and contact details for three referees to careers@katibainstitute.org. Include ‘Office
Assistant’ as the subject of your email. The application should reach us by 11
p.m. on Friday, 14 August 2026.
