International Livestock Research Institute is hiring an Accountant – Fixed Assets to Keep records of the Institute’s fixed assets by location. The role is based in Nairobi and accounting qualifications are required.
Key Responsibilities:
Fixed
Assets Management:
- Reconcile ILRI’s consolidated fixed assets ledger and register at
the end of each month and perform monthly checks to ensure all assets are
accurately recorded in line with the Asset Policy.
- Keep records of the Institute’s fixed assets by location, custodian,
costs and net book values.
- Coordinate the annual physical verification of assets, reconcile the
results with the fixed assets ledger, and take necessary actions to
maintain an accurate asset register.
- Compute depreciation charge monthly, check its completeness and
propose resultant booking journals
- Coordinate the posting of ILRI CAPEX in regional and field offices
(procured via Nairobi procurement office) with accountants, regional
administration officers, procurement and stores as and when the
transaction/supply is done.
- Ensure timely updates to the asset register following asset
disposals or related changes by liaising with the relevant departments.
Inventory
Management:
- Maintain monthly reconciliation of the inventory sub ledger to the
General ledger, this includes the fuel.
- Organise stock takes (quarterly, half and annual) and reconcile the
physical count results to the inventory ledger and stores bin cards as per
policy.
Capital
budget monitoring and reporting:
- Record and report capital spend versus budget every month.
- Review all capex payment requests/invoices/Purchase orders before
payment is processed.
- Monitor the assets control account and capitalize all assets upon
receipt, installation &/or commissioning.
- Liaise with procurement and user/ custodian to Insure Assets on
transit & after receipt by ILRI.
General
Insurance:
- Maintain a monthly schedule of claims and compensations and
reconcile with users and insurance company.
- Manage day to day matters of the Institute’s General Insurance.
- Provide list of insurable assets schedule to underwriters and follow
up on claims.
Others:
- Ensure proper filling of all documentation relating to this function
both in physical and soft copy forms.
- Provide additional support on demand to the clients of the unit.
- Train the alternate position all aspects of this job to ensure
continuity.
- Help other unit members to learn and transfer knowledge on the
role’s responsibilities.
- Contribute to identifying asset related risks and ensure their
recording on the finance risk matrix.
- Support audit processes by providing fixed asset movement schedules
and relevant support documents.
- Can be called upon to work on tasks relating to other units within
finance.
Qualifications
- Bachelor’s degree in finance or accounting or its equivalent.
- Full accounting qualifications- CPA (K) or ACCA.
- At least five years of relevant work experience.
- Strong computer skills, with solid proficiency in Microsoft Office,
particularly Excel.
- Proficiency in computerized accounting systems is required, with
experience working with an Enterprise Resource Planning (ERP) system being
highly preferred.
- Strong computer skills, with solid proficiency in Microsoft Office,
particularly Excel
- Strong analytical skills
How to Apply
