Job Title: Sacco HR & Admin Officer
Date Posted: 22/06/2026
Job Type: Full Time
Employer: Co-operative Bank
Industry: HR
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 05/07/2026
Job Purpose
Reporting to the Chief Executive Officer, the Human Resource and Administration Officer is responsible for coordinating and implementing the SACCO’s human resource and administrative functions to ensure the organization attracts, develops, motivates, and retains competent employees while maintaining efficient administrative systems and a productive work environment.
The role combines strategic support and operational execution and is responsible for workforce planning, recruitment, performance management, learning and development, employee relations, policy implementation, office administration, records management, and compliance with labour laws and human resource best practices.
Performance
Expectations
The
successful candidate will be expected to deliver measurable outcomes,
including:
- Effective implementation of performance management processes.
- Compliance with labour laws, HR policies, and statutory
requirements.
- Accurate and secure management of employee records and HR
information.
- Improved employee engagement and workplace relations.
- Effective coordination of training and staff development
initiatives.
- Efficient administration of office facilities, services, and support
functions.
Key Responsibilities
Human
Resource Planning and Policy Support
- Support development and implementation of HR work plans, budgets,
and initiatives aligned with the SACCO’s strategic objectives.
- Coordinate implementation and periodic review of HR policies,
procedures, manuals, and guidelines.
- Provide HR information and recommendations to support management
decision-making.
- Monitor emerging labour trends and recommend appropriate
interventions.
- Support workforce planning and organizational development
initiatives.
Recruitment,
Onboarding and Staff Retention
- Coordinate recruitment, selection, and onboarding processes.
- Prepare recruitment documentation and maintain talent databases.
- Facilitate induction of new employees and monitor probation
processes.
- Support implementation of employee retention initiatives.
- Maintain staffing records and establishment data.
Performance
Management and Employee Development
- Coordinate implementation of the SACCO’s performance management
framework.
- Monitor completion of performance appraisals and performance
improvement plans.
- Support supervisors and employees in performance management
processes.
- Coordinate training needs assessments and staff development
programmes.
- Maintain employee training records and monitor implementation of
learning plans.
- Evaluate effectiveness of training interventions and recommend
improvements.
Employee
Relations and Staff Welfare
- Provide guidance on interpretation and application of HR policies
and procedures.
- Promote positive employee relations and a productive work
environment.
- Coordinate employee engagement and welfare initiatives.
- Assist in conflict resolution and handling of workplace grievances.
- Support disciplinary processes and ensure compliance with due
process requirements.
- Facilitate administration of staff benefits, medical cover, pension,
insurance, and welfare programmes.
HR
Administration and Records Management
- Maintain accurate and up-to-date employee records and HR databases.
- Prepare employment contracts, confirmation letters, transfers,
promotions, and other HR documentation.
- Monitor leave administration and attendance records.
- Ensure confidentiality, security, and proper custody of employee
information.
- Generate HR reports and workforce statistics for Management and the
Board.
Payroll
Coordination and Statutory Compliance
- Coordinate payroll inputs and verify payroll-related information.
- Ensure timely remittance and compliance with statutory deductions
and obligations.
- Maintain employee benefit records and statutory documentation.
- Monitor compliance with labour legislation and advise Management on
HR-related legal requirements.
- Support audits, inspections, and regulatory reviews affecting the HR
function.
Administration
and Facilities Management
- Coordinate office administration and support services.
- Ensure effective management of office facilities, equipment,
utilities, and supplies.
- Coordinate maintenance of office premises and workplace facilities.
- Monitor service providers and support procurement of administrative
supplies and services.
- Ensure a safe, secure, and conducive working environment.
Occupational
Safety, Health and Organizational Support
- Support implementation of workplace safety and health programmes.
- Coordinate compliance with Occupational Safety and Health
requirements.
- Participate in business continuity and emergency preparedness
initiatives.
- Support organization-wide activities, meetings, events, and staff
engagement programmes.
- Prepare periodic HR and administration reports for Management.
Qualifications
- Bachelor’s degree in HR, Business Administration, or a related field
from a recognized institution.
- HNDHR/CHRP K or equivalent.
- Member in good standing of IHRM.
- Minimum of five (5) years’ relevant experience in Human Resource and
Administration functions.
- Experience in a SACCO or comparable organization will be an added
advantage.
- Demonstrated experience in recruitment, employee relations,
performance management, and HR administration.
Key Competencies
- Labour laws and employment regulations.
- Performance management systems.
- HR information systems.
- Payroll coordination.
- Office administration and facilities management.
- Communication and interpersonal skills.
- Ability to work independently and manage competing priorities.
How to Apply
