Job Title: Personal Secretary – Law Firm
Date Posted: 29/06/2026
Job Type: Full Time
Employer: Emerge Egress
Consulting
Industry: Admin
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 19/07/2026
Emerge Egress Consulting is an HR Management & Training Consulting Firm established in 2017 and based in Nairobi.
We specialize in Recruitment, Business & Marketing Strategy, and Training Programs across various industries. We are recruiting on behalf of our client, a reputable law firm, for the position below.
Role Objective
Our
client is looking for a highly organized and dependable Personal Secretary to
provide executive and administrative support to the firm’s department.
Core Duties and
Responsibilities
- Manage executives’ calendars, appointments, meetings, and travel
arrangements.
- Coordinate communication by handling calls, emails, correspondence,
and visitor inquiries professionally.
- Prepare, edit, proofread, and organize legal documents, reports,
presentations, and other business correspondence.
- Schedule meetings, prepare meeting materials, record minutes, and
follow up on action items.
- Maintain accurate filing systems, client records, and confidential
documentation in both physical and electronic formats.
- Support client onboarding, document preparation, and other
administrative processes within the firm.
- Liaise with clients, courts, service providers, and internal
departments to ensure timely execution of assignments.
- Assist with billing administration, timesheet updates, expense
records, and other office support functions.
- Monitor deadlines, track outstanding tasks, and ensure timely
completion of assignments.
- Provide general administrative support and undertake any other
duties assigned by management.
Job Specifications and
Qualifications
- Diploma in Secretarial Studies, Business Administration, Office
Management, or a related field. A bachelor’s degree will be an added
advantage.
- Minimum of 3 years’ experience in a Personal Assistant, Executive
Assistant, or Administrative Assistant role, preferably within a law firm
or professional services environment.
- Proficiency in Microsoft Office Suite, particularly Word, Excel,
Outlook, and PowerPoint.
- Strong document preparation, office administration, and record
management skills.
Key Competencies
- Excellent planning and organizational skills.
- Strong written and verbal communication abilities.
- High level of integrity, professionalism, and confidentiality.
- Exceptional attention to detail and accuracy.
- Ability to prioritize competing tasks and meet strict deadlines.
- Strong interpersonal skills with a client-focused approach.
- Ability to work independently and collaboratively in a fast-paced
environment.
How to Apply
If interested in the
position and meet the above requirements, kindly send your CV on or
before 19th July 2026 to the email careers@emergeegressconsulting.com and indicate the
position applied for in the subject line. Only shortlisted applicants will be
contacted.
