We are seeking a Commercial Admin Supervisor to oversee administrative, facilities, inventory, and operational support activities across branches and Logistics Centres (LCs). The role is responsible for ensuring efficient day-to-day operations, compliance with company policies, effective facilities management and timely provision of operational resources to support business objectives.
Responsibilities
Commercial
Admin Operations
- Ensure all branches and Logistic Centres are adequately supplied
with operational consumables and materials required for day-to-day
activities.
- Ensure monthly ordering and distribution of operational consumables
and maintain an updated consumables tracker.
- Conduct monthly admin surveys and share findings with relevant
stakeholders.
- Facilitate travel allowances for Regional Sales Representatives and
Relievers.
- Facilitate the acquisition and timely renewal of licenses for
branches and Logistic Centres.
- Coordinate Food Handlers’ Certificates for branch and Logistic
Centre employees.
- Support the Fleet team in obtaining required permits and licenses.
- Ensure compliance with PPE and uniform policies across all
commercial employees.
Facilities
& Maintenance
- Oversee the maintenance, cleanliness, and overall condition of all
Logistic Centres.
- Coordinate repairs, maintenance requests, and facility improvement
projects through the Procurement and Maintenance teams.
- Ensure all commercial facilities meet company hygiene and safety
standards.
Finance
& Administration Support
- Prepare budgets and coordinate commercial department events and
activities.
- Track and ensure timely payment of branch rent, utilities, and other
recurring operational expenses.
- Ensure invoices are properly approved and submitted to Finance for
processing.
- Raise and manage purchase requests and purchase orders through the
ERP system.
- Manage and account for the petty cash utilization in accordance with
company policies.
Staff
Welfare & Employee Support
- Ensure staff welfare standards across all Logistic Centres align
with company expectations.
- Coordinate the supply of cleaning materials, PPE, stationery,
drinking water, and other essential operational items.
- Coordinate breakfast provision across all Logistic Centres.
- Support employee engagement and welfare initiatives.
Events
& Hospitality
- Coordinate visits by external stakeholders, investors, executive
staff, and other guests to Logistic Centres and branches.
- Support the planning and execution of commercial department events,
meetings, and official functions.
Inventory
Management
- Maintain accurate physical inventory records for Victory Logistic
Centre stores.
- Ensure inventory transactions are correctly recorded and reconciled
within the ERP system.
- Monitor stock levels and coordinate replenishment as required.
Employee
Recognition & Awards
- Coordinate monthly employee recognition and awards programs.
- Organize award presentations and ensure photos and communications
are shared appropriately.
- Facilitate the distribution of awards, certificates, newborn gifts,
birthday recognitions, and other employee appreciation items to branches
and Logistic Centres.
Qualification & Skills
- Bachelor’s Degree in Business Administration, Operations Management,
Human Resource Management or a related field.
- Minimum of 2–3 years of experience in administration, office
management, facilities management or operational support.
- Experience in administrative operations, facilities, inventory, and
vendor coordination.
- Proficiency in ERP systems and Microsoft Office Suite.
- Strong organizational, planning, and problem-solving skills with the
ability to manage multiple priorities.
- Excellent communication, stakeholder management, and interpersonal
skills.
- Demonstrated ability to work independently, maintain accuracy, and
uphold high standards of accountability and professionalism.
Benefit:
- Visibility into the world’s fastest growing aquaculture company.
- Ideal for a candidate looking to dive into a mission-oriented
Organization.
- The team is committed to the candidate’s success and will provide
coaching, mentorship, and unique exposure to people and experiences that
come from the most successful leaders in the entrepreneurial community and
the social sector.
How to Apply
