Reports to: Country Director
Hours: Full-time (8 hours per day from Monday to Friday)
Working Station: CCK Offices (currently located at Divyam Apartments, Cedar
Road, Westlands, Nairobi)
Position Overview:
This
is a full-time position to support Clubfoot Care for Kenya (CCK) with financial
and administrative responsibilities. This position will contribute to the
vision of eliminating clubfoot disability. The position maintains a special
focus on providing accounting support, financial integrity, procurement, record
keeping, data entry, and daily operational logistics to ensure financial
compliance and operational efficiency.
Essential Duties:
- The Finance and Administration Assistant will assist in the
following activities:
- Writing of payment vouchers and ensuring all relevant documents are
attached before any payment is made.
- Manage cash advances requested and ensure they are properly
reconciled, on time, and before another advance is given.
- Ensure that all statutory deductions are paid on time.
- Manage petty cash and ensure replenishment is done on time
- Ensure proper filing of important documents, data, and
correspondence for future reference, review, and audits: ensuring security
and confidentiality of the documents
- Assist in the procurement of approved budget items as per CCK’s
guidelines and ensure quotations are received from various suppliers
before an order is made
- Coordinate daily office operations & administration by
overseeing office supplies, managing vendor contracts, and coordinating
logistics, transport, or travel.
- Support the clinical program coordinator and counselling program
coordinator in collecting clinical and counselling data to promote data
completeness and accuracy.
- Assist in planning specific activities/events such as training,
meetings, etc.
- Verifying and processing invoices, and maintaining supplier accounts
- Update financial records and keep track of accounts payable and
accounts receivable
- Assist with the preparation of monthly financial reports and provide
clarifications.
Other
Duties:
- Please note that this position description is not designed to cover
or contain a comprehensive listing of activities, duties, or
responsibilities required of the employee for this position. Duties,
responsibilities, and activities may change at any time with or without
notice.
Education/Experience
Requirements:
- Bachelor’s degree in accounting, business administration, commerce,
or finance with emphasis in accounting; or equivalent combination of
education and experience.
- Minimum three years of accounting experience, preferably in a health
NGO.
- Experience working with QuickBooks
- Experience working with NGO donor funds.
- Required language: English
Knowledge, Skills &
Abilities:
- Demonstrated commitment and willingness to work in accordance with
the mission, statement of faith, and code of conduct of CCK
- Good interpersonal, negotiation, and communication skills (both
written and verbal)
- Demonstrated computer-based skills, including Excel, Word, Google
Workplace, and email
- Demonstrated ability to prepare financial reports and data
- Demonstrated initiative and able to work semi-independently and
solve problems
Competencies:
- Attention to Details – Able to be alert in a high-risk environment;
follow detailed procedures and ensure accuracy in documentation and data;
carefully monitor processes; concentrate on routine work details, and
organize and maintain a system of records.
- Planning, Prioritizing, & Goal Setting – Able to prepare for
emerging customer needs; manage multiple projects; determine project
urgency in a meaningful and practical way; use goals to guide actions and
create detailed action plans; organize and schedule people and tasks.
- Integrity – Able to be tactful, maintain confidence, and foster an
ethical work environment; prevent inappropriate behavior by coworkers;
give proper credit to others; handle all situations honestly.
- Communication Skills – Able to clearly present information through
the spoken or written word; read and interpret complex information; listen
well.
- Initiative, Flexibility, & Problem Solving – Voluntarily
undertakes additional responsibilities, remains open minded and changes
opinions on the basis of new information; perform a wide variety of tasks
and change focus quickly as needed.
- Quality – Able to maintain high standards despite pressing
deadlines; establish high standards and measures; do work right the first
time and inspect material for flaws; test new methods thoroughly;
reinforce excellence as a fundamental priority.
- Teamwork – Able to share due credit with coworkers; display
enthusiasm and promote a friendly group working environment; work closely
with other departments as necessary; support group decisions and solicit
opinions from coworkers; display team spirit.
- Leadership – Able to assume a role of authority as necessary;
advocate new ideas, even when risk is involved; set an example for
coworkers; delegate responsibility and empower direct reports to make
decisions; provide constructive feedback to others.
How to Apply
Applications
Must Include The Following:
Letter
of Application
Current Curriculum Vitae with contact details
Three references with contact details
Interested
and qualified candidates are encouraged to apply electronically through christine.kamau@clubfootcare.org and ann.nyakio@clubfootcare.org,
and the deadline is 3rd June 2026. Only short-listed candidates will be
contacted.
