Job summary.
Shall
be the Executive Secretary to the Managing Director providing
high-level administrative, operational, and strategic support to ensure the
efficient functioning of the Managing Director’s office. Responsible for
managing diary, screening communication, coordinating board meetings, coordinating
Core Management Team Meetings, arranging corporate travel, and acting as a
confidential liaison between the Managing Director and stakeholders.
Qualifications
To
be eligible for appointment persons shall meet the following requirements:
- Education: Bachelor’s degree in Business Administration,
Secretarial Studies, or a related field.
- Experience: Minimum of 3–5 years of
experience in an executive assistant or senior secretarial role,
preferably in a utility, public service, or service industry.
- Technical Skills: Proficiency in Microsoft Office
Suite (Word, Excel, PowerPoint, Outlook) and online systems.
- Confidentiality: High level of integrity and
ability to maintain strict confidentiality.
- Communication: Exceptional verbal and written
communication skills.
- Organization: Strong organizational and
time-management skills to work under pressure and manage conflicting
priorities.
Key Competencies for a
Water Company
- Discretion: Ability to manage sensitive and
classified information.
- Proactivity: Anticipating the needs of the MD
and taking initiative to resolve issues.
- Politeness and Diplomacy: Acting as a professional
representative of the company.
Typical Reporting Structure
- Reports to: Managing Director.
Representative Duties and
Responsibilities
- Calendar and Schedule Management: Manage
the MD’s diary, appointments, and travel itineraries, including scheduling
meetings with staff, stakeholders, and board members.
- Board Support: Assist in organizing board
meetings, prepare necessary documents/reports, and communicate meeting
reminders to board committee members.
- Correspondence Handling: Draft, type, and dispatch emails,
letters, and reports; handle incoming/outgoing mail for the MD’s office.
- Visitor Management: Receive and direct visitors,
ensuring proper coordination of activities within the MD’s office.
- Records Management: Maintain a secure and organized
filing system for confidential and classified company files.
- Meeting Support: Attend meetings as required,
taking detailed minutes and tracking action items to ensure timely
follow-up.
- Stakeholder Liaison: Act as the liaison between the
MD, senior management, and external partners (suppliers, regulators,
customers).
- Office Administration: Monitor office stationery
supplies and ensure a clean, orderly, and professional office environment.
- Be the designated personal Assistant to the Managing Director.
Terms of service and
remuneration
- Oloolaiser Water, offers a competitive remuneration package, the
position of the Executive Secretary shall be on pensionable terms of
service. Appointment shall be at level 4 of the Organization Structure and
successful candidates shall enter service at Salary Scale WSB 5
How to Apply
Interested
qualified candidates should submit their Application packages in a sealed
envelope clearly marked
“APPLICATION
FOR THE POSITION OF EXECUTIVE SECRETAYR IN OLOOLAISER WATER –
JOB REF: OLWASCO/ES/005/2025 – 2026” which should include cover
letter, Curriculum Vitae (CV) including names of three referees and their full
contacts, certified copies of academic testimonials, professional certificates,
proof of work experience/ recommendations, national identity card, and two (2)
colored passport size photos.
Note:
Oloolaiser
Water and Sewerage Company Limited is an equal opportunity employer and
encourages women and persons with disabilities to apply; Only shortlisted
candidates will be contacted; and Any form of canvassing will lead to automatic
disqualification.
All
applications should be sent by post, courier, or hand delivered to reach the
address below on or before 8th June
2026 at
4:30 pm.
The Managing
Director
Oloolaiser Water and Sewerage Company Limited,
Oloolaiser Water Plaza, Gataka Rd: Ongata Rongai
P.O. Box 333- 00206.
KISERIAN – KENYA
