About the Job
The
Program Administration
Officer provides
high-quality administrative, coordination, and support to the organization’s
programs and senior leadership. The role contributes to the effective planning,
implementation, documentation, and monitoring of multiple projects, while
enabling the Executive Team to operate efficiently through structured
coordination, information management, and timely follow-up.
The
position requires strong administrative capabilities, a high level of
efficiency and proactivity, and the ability to manage competing priorities in a
fast-paced development and public health environment. The role involves regular
interaction with internal and external stakeholders at all levels and requires
the ability to build and maintain strong, professional working relationships.
The
Program Administration
Officer will have
access to sensitive and confidential information and is therefore expected to
exercise the highest standards of discretion, judgment, and integrity. This
role offers an excellent opportunity for an organized professional with strong
communication skills who is motivated to contribute to a dynamic, growing, and
mission-driven organization.
Duties &
Responsibilities
Program Coordination and Support
- Provide day-to-day administrative and coordination support across
multiple program and research projects.
- Support program planning processes, including scheduling activities,
meetings, workshops, and field engagements.
- Track project workplans, milestones, deliverables, and action
points; follow up with internal teams and partners as required.
- Maintain well-organized program documentation, including workplans,
reports, partner agreements, correspondence, and donor files.
- Support preparation and submission of program reports,
presentations, and briefs for internal and external audiences.
Administration
Support
- Provide direct administrative and coordination support to the
Executive Team, including calendar management, meeting scheduling, and
prioritization of commitments.
- Prepare briefing notes, presentations, reports, and background
documents to support executive decision-making.
- Coordinate senior management meetings, leadership retreats, and
board or governance-related engagements.
- Draft, format, and circulate meeting agendas, minutes, and action
trackers; follow up on agreed actions.
- Handle sensitive and confidential information with professionalism
and discretion.
Logistics,
Operations, and Administration
- Coordinate logistics for meetings, trainings, workshops, and events,
including venues, participant communication, materials, and post-event
follow-up.
- Support travel planning and logistics for staff and leadership,
including itineraries and documentation.
- Support tracking of program-related expenses and submission of
financial documentation in line with organizational procedures.
- Support document management, filing, and records management systems
in compliance with organizational and donor requirements.
Academic Qualifications
- Bachelor’s degree in Social Sciences, Development Studies, Public
Administration, Public Health, Project Management, or a related field.
Degree
- Formal project management training PRINCE2 or equivalent
How to Apply
