Finance Administration Assistant Job in Kenya

We are currently looking for a qualified and experienced person (a resident in Kenya) to fill the position of a Finance Administration Assistant. Reporting to the MANAGER, the successful candidate will be responsible for assisting with human resource and administrative functions within the organization. The position holder will also be one of the leaders of the accounts department. S(he) will provide leadership to a team of professionals and support staff and ensure the highest level of performance.

Job Information

Location: Kenlife Centre, Mavueni, Kilifi County
Contract Duration: 3 years, subject to renewal
Position: Full-time
Starting time: April 2026

Main Roles & Responsibilities

Main lead in the preparation of financial statements, which includes, but is not limited to, the preparation and timely posting of all financial records into the company ERP system, and to include all the petty cash journals, bank vouchers, general journals, accruals, prepayments and all other necessary information in the preparation of up-to-date financial records.
Generation of daily, weekly, monthly, quarterly, yearly and any other ad hoc financial reports to include income & expenditure reports, balance sheets, ratio analysis, bank reconciliations, cash flow reports, and board reports.
Document and maintain complete and accurate supporting information for all financial transactions
The individual is responsible for safeguarding all financial assets and ensuring their safe custody by generating periodic reports for banks, petty cash, fixed assets, and other general assets owned by the company.
Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
Develop and implement an up-to-date filing system and record keeping of financial information, e.g., invoices, receipts, check copies, payment vouchers, petty cash requisitions and disbursements, and ensure they are appropriately approved and safely kept as per company policy.
Provide assistance on company compliance in matters relating to tax and other regulatory requirements by the government and other organizations and government bodies, e.g., the Communications Authority, Kenya Revenue Authority, and Central Bank of Kenya.
Facilitating the administration of regular supplier payments to ensure timely processing, which is essential for business continuity and minimal disruption of services.
The individual is responsible for preparing regular and timely invoices, sending them to clients, and following up on the payments.
Prepares debtors’ and creditors’ circularization and follows up with clients to ensure that outstanding amounts are paid in good time as per agreed-upon creditors’ or debtors’ days.
The team processes payments and maintains minimal credit management.
The team develops and establishes systems to minimize expenses by analyzing business operations, trends in costs, revenues, and financial commitments and obligations.
He assists in the development, maintenance, and analysis of a budget and variance, thereby creating a spending plan for the company’s resources.

Key Responsibilities and Duties:

Human Resources

People Manager of the organization. Assist in developing, reviewing, and implementing all HR management tools throughout the employee lifecycle, from recruitment to offboarding.
Drive employee engagement initiatives, including regular surveys.
Plan and coordinate recruitment processes.
Ensure proper onboarding for all staff in the organization.
Develop training schedules and ensure capacity building across the organization. Identify opportunities for both internal and external capacity building. appraisals
Manage KENLIFE’s staff leave records and ensure that leave requests are submitted and filed.
Ensure proper management of payroll and administration of staff benefits and allowances.
Ensure all staff statutory deductions are submitted promptly.
Manage, with KENLIFE’S support disciplinary and grievance handling process.
Administer the performance system for KENLIFE’S.
Ensure proper record management, including staff file management.
Manage all related HR communications, especially the HR email account.
Review and enhance internal HR manuals and policies.
Ensure safety and security requirements as per Kenyan law and KENLIFE’S policies are implemented.
Ensure compliance with the Kenyan labor law.

Administration:

Supervise proper management of organizational assets and office maintenance.
In charge of/supervise all administrative aspects of the organization.
Ensure travel management is being processed in alignment with procurement.
Supervise proper stockkeeping management.

Financial reporting and budgeting

Oversight of the overall process of financial transactions
Coordinate, monitor and review regular internal organizational budget development and expenditures as well as external donor budgets in line with policies and guidelines.
Ensure timely provision of accurate monthly financial reports, both internally for the management and externally for the shareholders’ requirements.
Supervise the financial team in making payments, the bank reconciliation process and petty cash management.
Implement the recommendations from internal and external auditors.
Ensure strict adherence to KENLIFE’S procurement guidelines.

Being a member of KENLIFE’S

Supervise and lead the Finance Team
Participate in KENLIFE’S’s meetings, deliberations and decision-making.
Represent the organization on different forums

Essential criteria & qualifications:

Bachelor’s Degree in accounting, finance, HR or related field;
Certified Public Accountant or CPA-K holder;
A minimum of 3 to 5 years of experience managing financial and contractual aspects for funded international development projects;
Significant experience with project financial management, including financial controls, accounting, reporting and audit;
Ability to work across various teams with excellent interpersonal skills and demonstrated ability to build consensus, including demonstrated experience managing and supervising financial, administrative, and procurement personnel;
Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements;
Experience with computerized accounting and strong organizational and leadership skills;
Strong analytical and computer skills, with an emphasis on budget and financial analysis;
Excellent oral and written English and Swahili fluency are required, with excellent communication skills.
The candidate must possess fluency in both oral and written English and Kiswahili.
The candidate should possess strong computer skills and have experience working with accounting software.
Experience liaising with a range of stakeholders regarding financial and administrative issues.
Excellent interpersonal skills and ability to work in a team.
Ability to work independently, prioritize tasks and take initiative.
Strong attention to detail and problem-solving skills.
The candidate should be honest, meticulous, responsible, and well-organized.
Strong work ethic and commitment to financial accountability and transparency.
Finance knowledge (for example CPA (2) or equivalent) is an added advantage.
Experience working with a non-governmental sector will be an advantage.

How to Apply

Qualified candidates are invited to send one PDF of their cover letter, CV, contact information for three references, and salary expectations to careers@kenlife.co.ke. Only prequalified applicants will be contacted for interviews.

We expect all our staff to strive for excellence, collaborate, and communicate while ensuring full commitment to integrity. This job description summarizes the main duties of the job. It does not prescribe or restrict the exact tasks assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

At KENLIFE’S we value diversity, and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or any other status or characteristic protected under applicable law.